East Winch Parish Council
Minute Number 3/19 Minutes of the Parish Council Meeting held on Wednesday 10 April 2019 Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mr M Place, Mr A Yarham and Mrs L Papworth Apologies :- Mr N Velzeboer, Mr D Wright and Mrs S Davison, In attendance - Mr R Pannell (Clerk) and 1 parishioner
01 The Chair opened the meeting at 7.30 pm and welcomed all those in attendance.(closed 8.50pm) 02 Declarations of Interests The Chair reminded Councillors to advise the Clerk if they should need to declare an interest.
03 Bench for Play Area Council had a wide ranging discussion on this subject. Mrs Papworth provided information on a range of benches which had met with the approval of the Borough Officer. However, concern was expressed by a number of Councillors, who felt that a picnic table and seats was a more appropriate way to proceed. This was against the general view taken by the Borough Council Officer who was concerned that it would become a meeting area for the local youths and cause a nuisance factor to the residents. Council rejected this assumption and felt that it was for the Village Parishioners and Council to decide on what was suitable for their needs. Council deputed the Clerk to follow this up with the Officer. After discussing various options, Council unanimously approved an item from the Earth Anchor range, (EA 234 a round table and 8 seats made from reclaimed materials) at a cost of £465 plus VAT. Once agreement reached with the Borough Officer the clerk to proceed with the order.
04 Local Development Plan The Chair outlined to Council the basic details of the LDP which she had established while compiling background information for the compilation of a letter to the Borough Council. The impact on the village of East Winch and West Bilney was predominately the lack of a planned infrastructure for roads and services within the Plan. This would have a serious impact on congestion with the A47 leading into the King’s Lynn area. There was also the reliance on things happening, to assist the Plan, which were outside of any control by the Borough Council and could therefore effect the overall housing situation. Having a bypass to West Winch and bringing the joining point to the A47 near to Constitutional Hill would also bring about a congestion point. Council were unable to agree on asking for the “at least” phrase to be removed from the Plan and should therefore not be quoted in the letter. The Clerk to respond positively to the request from CPRE to support their Pledge that “no new sites are allocated for building until existing allocations in current core strategies have been developed”.
05 Speed Monitoring There have been several parishioners showing an interest in becoming part of a team to monitor speed within the village. It was agreed that the Chair would make enquiries into what was entailed in formalizing an arrangement.
06 Urgent A O B items Payments Chq No 100265 - Westcotec (street light maintenance Feb/Mar 19) £35.16 Chq No 100266 - Norfolk Association of Local Council Subs 2019/20) £183.40 Chq No 100267 - Clerks Salary and Expenses (March 19) £270.91 Authorisation for Clerk to pay Tax to HMRC by direct payment
£167.40 Clerk advised Council of the Annual external audit (Littlejohn)
7 Date of next meeting - Thursday 9 May 2019 at the Village Hall commencing after the Parish Assembly meeting which will commence at 7.00pm ___________________________ East Winch Parish Council. Minute Number 2/19 Minutes of the Parish Council Meeting held on Monday 4 March 2019 Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod,
Mr M Place, Mrs S Davison, Mr N Velzeboer, Mr D Wright, Mr A Yarham and Mrs LPapworth In attendance - Cllr J Moriarty, Mr R Pannell (Clerk) and 5 parishioners
01 The Chair opened the meeting at 7.30 pm and welcomed all those in attendance. 02 Declarations of Interests The Chair reminded Councillors to advise the Clerk if they should need to declare an interest. 03 The Minutes of the Parish Council Meeting held on Monday 7 January 2019 were approved as a true record.
04 Matters arising from the Parish Council Meeting held Monday 7 January 2019 Defibrillator – Chair reported no further progress on this item Salt Bin – Clerk reported that the bin had been installed and was waiting to be filled. Railings and A47 Road Crossing at Gayton Road Junction – Clerk reported that he had written to Highways England and was waiting for a response which would be due by 11 March 2019 latest. Village Sports Coordinator – Samanda Davison reported that Sarah Byatt has made contact and asked if the village would be interested in taking part in the Village games competition. Suggested that information could be put on the website to assess interest. Samanda to arrange. Dykes and hedges along Station Terrace – The Clerk reported that although he had written to Cllr Middleton and Andrew Wallace the Highways Engineer asking for help he had not had a response. As two parishioners had attended the meeting to ask what was being done about the problem Council asked the Clerk to try again to get a response.
05 10 Minute Open Forum for Parishioners A parishioner raised concerns about the ongoing speeding along Station Road and stated a number of actual incidents that had occurred with themselves. After discussion Council agreed to the following action. An attempt to form a “speed check” team to monitor the situation. The Chair volunteered to become a member and suggested that an item be placed on the webpage asking for volunteers to come forward. The Clerk to write to Cllr Middleton explaining the concerns and seeking his help to resolve the issue.
06 Reports and information from County and Borough Councillors Cllr Moriarty advised that a Draft Local Plan, covering the period 2015 – 2036, was being issued as a 6 week Consultation Paper. He urged the Council to pay due attention to the details. He also advised Council that after the Local Borough Council Elections, in which he has decided to stand, this would be the last East Winch Council meeting he would attend as the Parish was assigned to a new Ward (Gayton & Grimston). He thanked all for the welcome that he had received from Council and that he had enjoyed working with everyone. The Chair thanked him for his friendship and the very professional way in which he had assisted Council in their work. He would be greatly missed. 07 Village Hall Keith Harrod advised the meeting that the Village Hall AGM would take place on the 28 March 2019 - Venue the Village Hall, start time 6.30pm to be confirmed.
08 Playing Field Update on recent investigations - Mrs Papworth and Mrs Davison reported that a meeting had been held with John Hussey from the Borough Council seeking advice on the proposed plans. He considered that any wooden equipment should be avoided where possible as the upkeep and maintenance was expensive. Better to use metal or recycled plastics Obtain three quotes for equipment. Survey the local community for comments and assess needs.(subsequently a survey showed some 30 children were likely regular users). A bench type seat positioned away from the sides of the area (more centrally placed) would be sensible. Lisa and Samanda would continue to research possible avenues of funding and further local opinions. 09 Risk Assessment Inspection – Report on January/February 2019 Inspection – Mr Harrod provided Council with a comprehensive report with only the bus shelter and dog bins being reported on separately. within the meeting agenda. A satisfactory report.
10 Silica Sand A meeting is to be held on 7 March 2019 which will be reported on at the next Council Meeting.
11 Planning Matters 18/01965/F – Amendment to plans of 7 November 2018 (Council approved this original version) Further amendments issued 11 February 2019. Proposed rear extension 5 Gayton Road, East Winch. Council continued to support the Application 19/00313/F – Construction of timber framed carport and workshop Lower Farm, Church Lane. After discussion Council had No Objections to the application. Council to
note – 17/01860/F - The Lodge Cottage, Main Road -Residential annex and carport/garage block. Application
Permitted 18/02146/F – The Glen,Gayton Road Alterations to existing and New Build. Application Permitted 18/00328/NMA_1 - Construction of timber
framed carport and workshop Lower Farm, Church Lane. Application Refused 18/02064/F – Lodge Cottage, Main Road, West Bilney Residential annex, garage and car port . Application Permitted
12 Highway matters Bus Shelter – Clerk reported that he was still attempting to get a builder to quote for this and had met with someone on site recently. He hoped that this would be forthcoming but was not certain.Mr Yarham reported that he had also failed to get anyone interested but was hoping to see someone shortly Broken post on TROD – Mr Harrod reported that he had been in contact with Highways Engineer as the area outside the Village Hall had completely broken down. The Engineer would treat it as a priority. Costs for path to the post office – Details still to be advised but Clerk was asked to write to County Councillor Middleton and the Engineer expressing concern and to seek action. 13 Correspondence received since last meeting Norfolk ALC Newsletters 15/1, 24/1, 6/2 New Property address – 10 new builds on Gayton Road The Rural Bulletin 12/2, 19/2 and 26/2 Red Cross Collection information from Paul Flack Community action Norfolk (CAN) Jobs Newsletter Sibelco Grandcourt Quarry Extension
14 Street lighting matters Mr Yarham reported that a number of lights were out along the A47 between the Old Gate House and Common Road. Alan to advise clerk the numbers of which lights were out, for him to report to Highways England.
15 Finance To approve accounts and payments for 28 February 2018 January/February Cheques Chq No 100255 – Westcotec ltd (Street Light Maintence Dec/18 Jan/19) £ 35.16 Chq No 100256 – Mark Stewart (Bus shelter clearance work) £480.00 Chq No 100257 – R Pannell (Salt bin purchase) £156.56 Chq No 100258 – Clerks Sal/exp (January 2019) £249.75 Chq No 100259 – East Winch Village Hall Hire (2018 Plan Meet/2019 Reg Meet) £190 Chq No 100260 - Clerks Sal/exp (February 2019) £258.03 Chq No 100261 – R Bland (oil for benches) £5.00 Chq No 100262 – R Pannell (Gift voucher for service to village) £50.00 Chq No 100263 – East Winch Church Maintenance Grant (to be agreed) £1250.00 Chq No 100264 – BCKLWN (Dog Waste Bin Collection 26/02/18 – 25/0/19) £631.62 Financial position 28 February 2019 – Copy attached to these minutes
Church Maintenance Grant (Currently £1250 pa) After discussion Council approved payment of £1250.00.
16 Any Other Business Presentation on Free Home Fire Risk Checks and Smoke Detectors to be arranged to a date in April/May. Clerk to now make arrangements. Parish Council Elections – The Clerk outlined the requirements to Councillors with dates etc. He would assist if contacted. Parish Assembly Reports for 9 May 2019. Council agreed they were Parish Council, Charity Trustees, Village Hall and Church. Road signage on which Gayton Road Fisheries is based is misleading. Was agreed that the Chair would provide a map showing the exact locations being suggested. The Clerk would then contact the authorities Dog Waste Bins – Council agreed to locate the bin, originally positioned opposite Wilson Drive, to the end of the footpath from Wilson Drive towards Station Road. They were reluctant to agree to a further bin in Church Lane feeling that the current one was sufficient. The Chair agreed to publish an item on dog waste and the use of bins in the next Church Magazine. The Chair
thanked the parishioner who has organized the Neighbourhood Watch scheme and
theWebmaster
for their contribution to village life. 17 Date of next meeting Thursday 9 May 2019 at the Village Hall commencing after the Parish Assembly meeting which will commence at 7.00pm There being no other business the Chair thanked all for attendance and closed the meeting at 9.12 pm
THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND Clerk to the Council Mr R Pannell 21 Baldwin Road King’s Lynn 01553775724 ____________________ East Winch Parish Council. Minute Number 1/19 Minutes of the Parish Council Meeting held on Monday 7 January 2019 Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod,
Mr M Place, Mrs S Davison, In attendance - Cllr J Moriarty, Mr R Pannell (Clerk) and 3 parishioners 01 The Chair opened the meeting at 7.32 pm and welcomed all those in attendance. The Chair requested Councillors to pay their respects with a moment of silence to past Councillor Mr A Wilson, who sadly passed away on Christmas Day. 02 Declarations of Interests The Chair reminded Councillors to advise the Clerk if they should need to declare an interest. 03 The Minutes of the Parish Council Meetings held on Monday 5 November, 26 November and 17 December 2018 were approved as a true record and signed by the Chair 04 Matters arising from the Parish Council Meetings held on Monday 5 November, 26 November and 17 December 2018 Defibrillator – The Chair advised Council that the Animal Centre had agreement, in principle, to financially support the project of installing the equipment at the village hall. She would continue to to work with the Centre on the final details. Salt Bin – Clerk reported that he required assistance from Mr Wright in providing details of the Parishioner who had agreed to help look after the bin. Mr Wright agreed to do this. Railings and A47 Road Crossing at Gayton Road Junction – Clerk to write to Highways England indicating the dangerous situation of the railings on the A47. Mr Harrod to provide photographs. Village Sports Coordinator – Samanda Davison reported that she was waiting on Sarah Byatt to respond. Dykes and
hedges along Station Terrace – David Wright was waiting for contact to be made
from Cllr
Middleton and Andrew Wallace to discuss on site. 05 10 Minute Open Forum for Parishioners Parishioner advised Council that the Neighbourhood
Watch scheme was well established but may require financial
help to purchase two more signs. Council agreed to this. 06 Reports and information from County and Borough Councillors Cllr Moriarty had nothing to report on this occasion. 07 Village Hall – Nothing to report 08 Playing Field Update on recent investigations - Mrs Papworth had now received reports from Playdale which she had distributed to Councillors. In outline is was a two phased programme, phase one costing some £12737 and phase two £4970. They had provided details of how and from whom financial assistance may be available. Council agreed that the first priority was to obtain approval from the Borough Council on the suggested equipment and Mrs Papworth would arrange this. Second would be to access the likely number of users before commencing on seeking financial help from sponsors. 09 Risk Assessment Inspection – Volunteer required to report on January/February 2019 Inspection. Mr Harrod agreed to do this 10 Silica Sand - Nothing to report 11 Planning Matters 18/01965/F – Amendment to plans of 7 November 2018 (Council approved this original version) - Proposed rear extension at Homelands, 5 Gayton Road, East Winch Cllr Moriarty advised Council that this application was likely to be refused by the Planners again as they considered it an invasive development on the neighbouring property. Council then considered the application. Having already had No Objections to the original application Council could see no reason to change their opinion. Clerk to advise accordingly. 12 Highway matters Bus Shelter – Clerk was still waiting for a response to his application for settlement from the insurers. Broken post on TROD – Clerk advised by Highways that this would be done by Christmas. As nothing seemed to have been done the Clerk was asked to contact Highways again. Costs for path to the post office – Details still to be advised 13 Correspondence received since last meeting Norfolk ALC Newsletters 4/10 and 11/10 Police Newsletter (October 2018) Completed Rangers work NHS Services in West Norfolk and Breckland Parishioners e-mail on Defibrillator Scam Mail New Property Address – Thistledo, Walton Road Love West Norfolk Consultation PSPO Control of Dogs West Norfolk Early Help Bulletin Norfolk Children’s Centres Consultation Children’s Activities October Half Term ALC Bulletin January 2019 Norwich Western Link Consultation Rural Services Network Early Help Bulletin January 2019 Early Help Service Directory 14 Street lighting matters Awaiting response from E-On re reduction of charges for the remaining new lights along Gayton Road. 15 Finance To approve accounts and payments for 31 December 2018 Council approved the following October Cheques Chq No 100253 – Mr Bland cleaning bus shelter,telephone kiosk etc £ 60.00 Chq No 100254 – Clerks Salary / Exp (Oct 2018) £277.39 Authorization for Clerk to make direct payment to HM Revenue and Customs For Clerks Tax. £167.40 Financial position 31 December 2018 – Council approved these and copy included with these minutes Precept for 2019/20 – After discussions Council agreed and approved the Clerk’s budget for 2019/20 and set the Precept at £12,50 16 Any Other Business
Presentation on Free Home Fire Risk Checks and Smoke Detectors to a date
to be agreed. Council
agreed that a date should be set for April/May when the evenings were lighter
and warmer. Clerk to
arrange. Recognition of Service to the Village by the local postman - Council agreed that a suitably worded Citation Certificate be produced in recognition. Mrs Davison to arrange. Item for next meeting – The road signage on which Gayton Road Fisheries is based is misleading. 17 Date of next meeting Monday 4 March 2019 at the Village Hall commencing at 7.30pm There being no other business the Chair thanked all for attendance and closed the meeting at 8.48 pm Clerk to the Council Mr R Pannell 21 Baldwin Road King’s Lynn 01553 775724 |
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