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MINUTE No. 9 below is a Clerk's DRAFT and has yet to be approved by the Parish Council.





Minute Number 9/18

Minutes of the Parish Council Meeting held on Monday 3 September 2018

Attendance - Parish Councillors :-  Mrs N Steele, Mr M Place, Mr D Wright, 

                                                         Mr A Yarham, Mrs S Davison and Mrs L Papworth

In attendance :- Clerk Mr R Pannell and 3 parishioners


01  The Chair opened the meeting at 7.30 pm and welcomed all those in attendance.


02  Declarations of Interests

      The Chair reminded Councillors to advise the Clerk if they should need to declare an interest.


03  To approve Minutes of the Parish Council Meetings held on Monday 2 July and 20 August 2018


04  Matters arising from the Parish Council Meetings held on Monday 2 July and 20 August 2018

      Red Telephone Kiosk and Merits of a defibrillator at the village hall – The Chair summarized

      the discussions, which took place at Pentney village hall, regarding the benefits of having a

      locally based defibrillator. After discussions Council unanimously agreed to proceed with this

      project subject to agreement from the Village Hall Trustees.

     The Chair to put the proposal to them.

      The Clerk agreed to head the project subject to the Trustees agreement.

      Regarding the Telephone Kiosk a parishioner has suggested that it be turned into a Book Lending Site and was prepared to do the work in setting it up and maintaining the source of books. After Discussion Council agreed and Chair to inform the parishioner. Council agreed to cover any costs involved in the set up.

      Railing issues at A 47 and Gayton Road junction – The recent information received from

      County Councillor Middleton indicated that work would commence in the very near future to

      replace the railings.

      A47 road crossing – Confirmation received that proposal will be made to Highways England

      by the end of April. Still await further details.


05  10 Minute Open Forum for Parishioners

      The Coordinator of the Neighbourhood Watch reported to Council that the scheme was being extended to cover the majority of the village. The village had been divided into zones and there were volunteer coordinators assigned to each zone. Whilst the scheme was essentially “self funded” they asked if Council would be prepared to cover cost of signs if needed. Council willingly agreed to this request.  

 

06  Reports and information from County and Borough Councillors

      None available on this occasion.

 

07  Village Hall

      Nothing to report

 

08  Playing Field

      Mrs Papworth and Mrs Davison  reported on the following.

      Request to Council for Mrs Papworth to set up a meeting with a play area specialist company, to be able to assess type of equipment available and suitable and what the associated costs would be. Council would then be equipped  to develop a long term plan. An essential item of early benefit would be a bench at an estimated cost of £500.

      Council considered the proposal and agreed that Mrs Papworth should set up a meeting and inform Councillors of when it would be. They also noted the request for a bench as something that should be  implemented once the overall development plan had been agreed

 

09  Risk Assessment Inspection – Mr Harrod had volunteered to do the September/October 2018 Inspection

 

10  Silica Sand – No further developments at this time.


11  Planning Matters - None

 

12  Highway matters

      Bus Shelter – Due to the recent accident the bus shelter has had to be demolished for safety reasons. In principle the Insurance Company, Came and Co. have approved the replacement. Clerk to follow up.

      Broken and replacement posts on TROD, Grit box and Costs for path to the post office should be

      followed up by the Clerk with the Highways Engineer.

      Post code and street sign for Station Terrace – The Officer from the Borough Council has again advised the site developer of the need for the sign and indicated that if they did not comply there was little he could do to enforce it. Borough Council have no legal reason to fund the cost of doing so.

 

13  Correspondence received since last meeting

      Norfolk ALC Newsletters 18/7, 26/7, 31/7, 8/8 and 21/8

      Police Newsletter (July 2018)

      Kickstart Norfolk – alternative transport

      Tesco Bags – Funding Your Projects

      RAF Marham Flying Activities

      Sandi Starfish Posters

      Children’s Activities and Services

      UK Power Network – Thunderstorm warnings

      Playing Field Equipment cost analysis on funds available

      East Winch Railings – from NCC Councillor Information

      Highways Rangers Visit

      Carers Matter Norfolk (August)

      Alive Leisure – Village Sports Coordinator

      2026 –The Deadline Approaches – Rights of Ways – Skyblu Solutions

      Mrs Davison agreed to follow up the item of Village Sports Coordinator and report back to Council.

  

14  Street lighting matters

      Replacement of demolished street light – This has now been arranged with Westcotec

 

15  Finance

      To approve accounts and payments for August 2018

       August Cheques were approved                                                            

       Chq No 100242 – Clerks Salary / Exp (Jul 2018)                           £ 248.63

       Chq No 100243 – Clerks Salary / Exp (Aug 2018)                         £ 277.95

       Chq No 100244 – J Banwell Play area grass cutting                       £80.00

       Chq No 100145 – PKF Littlejohn External Audit                           £240.00

 

      Financial position 31 August 2018 – This was approved by Council and a copy included with the

       Minutes of the meeting

 

       Donation request from  Norfolk Accident Rescue Service – Council agreed no action to be taken.

 

16  Any Other Business     

      Defer presentation on Free Home Fire Risk Checks and Smoke Detectors to a date to be agreed. 

      Clerk to endeavor to set a date for this 

      East Winch United Charities Trustee from Parish Council – Mr Yarham had agreed to take up this position

      Public Rights of Ways – Definitive Maps – Skyblu Solutions – Council felt that this was worth a follow up and the Clerk was asked to make arrangements to do so.

 

     Agenda item for next meeting – The state of the dyke and hedges along Station Terrace.

     Chair and Mr Wright to have a site meeting to discuss prior to the next meeting of Council.

 

17 Date of next meeting Monday 5 November 2018  at the Village Hall commencing at 7.30pm

________________________________


Minute Number 8/18    

                    Minutes of the Parish Council Meeting held on Monday 20 August 2018

 

 

Attendance - Parish Councillors :-  Mrs N Steele, Mr K Harrod, Mr M Place, Mr N Velzeboer

                                                         Mr D Wright,                                                                                                                                 

Apologies   Mr A Yarham, Mrs S Davison and Mrs L Papworth 

In attendance :- Clerk Mr R Pannell and 1 parishioners

 

.

01  The Chair opened the meeting at 7.30 pm and welcomed all those in attendance.

 

02  Declarations of Interests

      The Chair reminded Councillors to advise the Clerk if they should need to declare an interest.

 

03  Planning Applications

      Council discussed and considered the Planning Applications listed below

 

      Variation of conditions 2, 3, 8 &9 of permission C/2/2004/2034 to amend the timing of phased working   

      and restoration at Grandcourt Quarry.

      Council have no objections to this application.

 

      Proposed extension to Grandcourt Quarry for the extraction of industrial sand and progressive             

      restoration to nature conservation. C/2/2018/2016

      Council have no comments to make with respect to this application.

 

      Council wish to record their thanks for being given an extension of time to consider these matters but 

      are concerned that with such a large project the initial 21 days should have been considerably longer in  

      the first instance.

 

04 Urgent Any Other Business

     Payments. Council approved the following

     Chq No 100240 – Westcotec Street lighting maintenance (Jun/Jul)           £35.16

     Chq No 100241 – Juliette Banwell Play Area grass cutting                       £80.00

                                                                                 

05 Date of next meeting Monday 3 September 2018 at the Village Hall commencing at 7.30pm

 

    

There being no other business the Chair thanked all for attendance and closed the meeting at 8.25 pm   

 

 

THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND

 

Clerk to the Council

Mr R Pannell

 21 Baldwin Road   

 Kings Lynn 

01553 775724    

___________________



Minute Number 7/18

Minutes of the Parish Council Meeting held on Monday 2 July 2018

 

Attendance - Parish Councillors :-  Mrs N Steele, Mr K Harrod, Mr M Place, Mr N Velzeboer

                                                         Mr D Wright, Mrs S Davison and Mrs L Papworth

Apologies   Mr A Yarham

In attendance :- Cllr J Moriarty, Clerk Mr R Pannell and 2 parishioners

 .

01  The Vice-Chair opened the meeting at 7.30 pm and welcomed all those in attendance.

 

02  Declarations of Interests

      The Vice-Chair reminded Councillors to advise the Clerk if they should need to declare an interest.

 

03 The Minutes of the Parish Council Meeting held on Monday 10 May and Wednesday

     30 June 2018 were approved as a true record and signed by the Vice Chair. The Chair joined the

     meeting at this time and took the chair.

 

04  Matters arising from the Parish Council Meetings held on Monday 10 May and Wednesday

     30 June 2018

     Red Telephone Kiosk and Merits of a defibrillator at the village hall – Clerk reminded

     Councillors of the planned meeting on 1 August 2018 at Pentney when experts would be there to

     do a presentation and answer questions regarding defibrillators in a rural setting. 

     Railing issues at A 47 and Gayton Road junction – The Clerk read out an e-mail from

     Cllr Middleton in which he expressed his disappointment in the time that this was taking to

     resolve and indicated that he was taking action to resolve the problems. A parishioner also

     produced a copy of a letter from Sir Henry Bellingham on the matter.in which he expressed his

     concerns.

     A47 road crossing – Confirmation received that proposal will be made to

     Highways England by the end of April. Still await further details

 

05 10 Minute Open Forum for Parishioners (Nothing reported)

 

06 Reports and information from County and Borough Councillors. Nothing to report at this time.

 

07 Village Hall - No issues were raised

 

08 Playing Field

     Update on recent investigations - Mrs Papworth reported that The Borough Council had

     confirmed that it was not in a position to provide new or replacement equipment and it would

     be up to the village to provide funding. However, any proposed equipment would have to be

     approved by the Borough before purchasing and that they would maintain it.

     Mrs Papworth and Mrs Davison had visited a number of local play areas to assess the type of

     equipment in use. They both felt that improved facilities on the East Winch play area would

     enhance both its use and enjoyment and urged Council to take action. General discussions

     followed from which a number of points of action were agreed. Mrs Papworth and Mrs Davison

     to prepare a “wish list” with costings. Cllr Moriarty agreed to discuss opening up the age range

     with Mr Hussey of the Borough Council and report back. Clerk to contact NALC regarding legal

     and insurance issues. If necessary a one item special meeting could be called before the next full

     meeting of Council to progress the matter.

 

09 Risk Assessment Inspection – Mr Harrod reported for the May/June 2018 Inspection that the only issue requiring action was the replacement of the damaged lamp post. (see under street lights)


10 Silica Sand

     The Vice chair gave an update on the latest position of Sibelco indicating that they were still

     working with the Norfolk County Council regarding MIN 40, that their preferred area of

     exploration was the Pentney, Wormegay and Marham areas and that any movement of sand

     would be piped from the site to the main processing plant

     Regarding the recently issued Consultation Notice on Silica Sand Council felt that there was little

     need to respond as it had already been covered at previous meetings. However, the Chair agreed

     to request access to the document at the Council Offices, and apprise the details before reporting

     back to a special meeting if it was felt necessary.

 

11 Planning Matters

     18/01045/RM – Reserved Matters application – 2 no proposed two storey dwellings at site

                               East of 3 Burnham Mews, Lynn Road.

    Council discussed this application and make the following comments.

    They basically have no issues with the houses themselves but are concerned about access to the site and feel that this should be re-examined.

    They also remain concerned over the protection of the dyke to avoid future flooding in the area.

    Regarding any future development of the site a suitable footpath must be an inclusive part of any

    planning application.

    It was at this time that Council considered the method of displaying relevant planning information and agreed that some form of display equipment would help all in attendance to view the information in a constructive manner. Mr Harrod presented his recommendations for consideration and the Clerk outlined the financial position regarding funding the recommendation. Council approved the expenditure and Mr Harrod was asked to purchase the equipment.

 

12 Highway matters

       Broken post on TROD

       Grit box

       Costs for path to the post office

       Council asked the Clerk to make contact with the Highways Engineer, Andrew Wallace, and ask

       him what the latest positon was on the above three items and to ask for an urgent response.

       Post code and street sign for Station Terrace – Clerk to follow up with Mr Copeland on what

       action he had taken to install a road sign at the above Terrace.

 

13 Correspondence received since last meeting

      Norfolk ALC Newsletters 17/05, 23/05, 7/6 and 21/6

      Police Newsletter (May 2018)

      Growing Communities Project – Master Gardener

      Approval of variation of conditions ref Holt House Quarry, Leziate

      General Data Protection Regulations

      Defibrillator discussions

      Emergency Road Closures Church Close Penteny and diversions

      Emergency Road Closures North Runcton and diversions

      Norwich Western Link Consultations

      Bid Letter Parish Partnerships 2019 – 2020

      Dog Fouling and Litter Survey

      Norfolk Minerals and Waste Local Plan Review (29/6/18 – 13/8/18)

      Temporary Road Closure Notice on East Winch Road

      Community Action Norfolk Jobs Newsletter

 

14 Street lighting matters

     Replacement of demolished street light – The clerk outline the financial position for Council

     indicating that the cost of some £1761 could be accommodated without causing an unacceptable

     level of concern. 

     Council agreed that the Clerk should proceed with the order for work to be undertaken.

     The Clerk was asked to check on the position regarding insurance cover

 

15 Finance

     To approve accounts and payments for June 2018

     May/June Cheques

     Chq No 100238 – Clerks Salary / Exp (June 2018)                                                          £277.95

     Authorize Clerk to make direct bank payment to HM Revenue and Customs                 £161.00

     Clerks Tax (April/May/June)

    

Financial position 30 June 2018 – The clerk presented the figures which were approved by Council. They are included with the minutes of this meeting

Donation request from  Norfolk Accident Rescue Service – details to be circulated by the Clerk and discussed at the next meeting.

 

16 Any Other Business

     Defer presentation on Free Home Fire Risk Checks and Smoke Detectors

     Weeds around Village Sign – Agreed that this could be treated with a suitable weed killer.

     Dog Waste Bin – Agreed that no action be taken at this time because of the current house

     development.

     East Winch Trustee from Parish Council – It was suggested that Mr Alan Yarham with his experience of farming and local knowledge would be a possible candidate. Mr Harrod to follow up.

 

17 Date of next meeting Monday 3 September 2018 at the Village Hall commencing at 7.30pm


Clerk to the Council

 Mr R Pannell

21 Baldwin Road   

Kings Lynn 


Financial Position - 30 June 2018

Bank Balances (30 April 2018)

 

Current Community Account                    

13269.15

HSBC BMM Account                                 

6064.63

                                       

19333.78

 

 

Receipts (Interest)                         

1.04

                                                           

19334.82

 

 

Payments since last Statement

 

E-on Energy (Street Light Energy)

 

Direct Debit May 2018                                  

100.61

Direct Debit June 2018                          

  107.40

Cleaning bus shelter etc.               

  60.00

NALC subscription                       

179.98

Chq Clerks Sal & Exp (April 18)                 

260.96

Chq Clerks Sal & Exp (May 18)                  

271.02

Westcotec Street Speed sign battery          

96.00

Came & Co. Council Insurance             

446.18

Westcotec Street Light maintenance        

35.16

JB Gardening Services   (Play area grass cutting)                                     

80.00

CK Ward Internal Audit Fee               

100.00

                                        

1737.31

Balance as at 30 June 2018                

17597.51

Ledger adjustment                          

0.02

(Chq 100228 written as 179.98 banked 179.96)

 

Adjusted Balance 30 June 2018           

17597.53

Bank Balances as at 30 June 2018

 

HSBC Community Account

1531.86

HSBC BMM Account                              

16065.67

Total                                   

17597.53