________________ MINUTES OF PARISH COUNCIL MEETINGS. East Winch Parish Council Minute Number 5/17 Minutes of the Parish Council Meeting held on Monday 26 June 2017 Attendance - Parish Councillors :- Mrs N Steele, Mr K
Harrod, Mrs S Davison, Mr N Velzeboer, Apologies – Parish Councillor Mr Wilson and Cllr G Middleton In attendance :- Cllr J Moriarty, Clerk Mr R Pannell and 5 parishioners 01 The Chair opened the meeting at 7.32 pm and welcomed all those in attendance. 02 Declarations of Interests The Chair reminded Councillors to advise the Clerk if they should need to declare an interest. 03 Appointment of a new Parish Councillor The Clerk reported that as a vacancy still remained on Council he had been advised to ask if parishioners wished to have an election. If less than ten made the request within 14 days of the notice Council would be able to co-opt a suitable parishioner. If there were 10 or more making the request then an election would be called. 04 Minutes of the Parish Council Meetings held on Thursday 11 May 2017 were approved as a true record of the meeting and signed by the Chair 05 Matters arising from the Parish Council Meetings held on Thursday 11 May 2017 Red Telephone Kiosk – Mrs Davison updated Council on use of kiosk for charging point for hybrid vehicles that a supplier of suitable equipment was Tesler and she was making further enquiries. Council then discussed the merits of a defibrillator and it was generally thought that the village hall may be a better position. Mr Harrod would discuss position with the Trustees New Notice Board – The Chair thanked Mr Harrod for the work he had done in securing a replacement board. He in turn thanked Mr Yarman for help with the installation. Railings at Maids Head – Clerk reported that Councillor Middleton had successfully had repair work committed to the Highways Inspection team who had agreed to put it in their work programme. 06 10 Minute Open Forum for Parishioners Dangerous driving and potential speeding on Common Road has been reported by a parishioner who attended the meeting and explained the issues. It was agreed that the Clerk should contact Highways (Andrew Wallace and copy Cllr Middleton and Cllr Moriarty) requesting a site visit with the interested parties. Discussions to include warning signs and speed reductions along Common Road.
07 Reports and information from County and Borough Councillors Cllr Moriarty advised it would be announced shortly that food waste bins would allow non bio degradable bags to be used Regarding the review of silica sand deposits, the Inspector had written to NCC indicating that it would wise to remove the West Bilney Woods area from the development proposals. It is expected that a new Public Consultation document would be issued in September 2017 to eventualy go back to the Inspector for a final decision to be made. The Borough Council are reviewing the planning application procedures in an attempt to speed up the process. One area of change is that if the Planning Officer disagrees with the Parish Council’s view it will not automatically be referred to the Planning Committee. However, the local Borough Councillor will still retain the right to “call the application in” thus giving the Parish Council some form of recourse if it felt necessary.
08 Village Hall – Nothing to report 09 Playing Field Mr Harrod reported that the area had been cut today but as the long cut grass was left on the surface it was unsightly and a could be a potential fire risk when it dried out. This was the third cut this season and he was maintaining a record of when these cuts take place for future reference 10 Risk Assessment Inspection – Mr Harrod reported that the only issue on the May – June 2017 inspection was a damaged village seat outside of the Adrian Flux site. He had reported the issue to Adrian Flux Company but was still waiting for a response. Regarding the TROD damaged post had still not been replaced and the seat outside the village hall is still to be moved. Clerk to contact Highways regarding the repairs to the TROD posts.
11 Silica Sand update (See item 8)
12 Planning Matters Council Noted 17/00404/FM – Continued use of disused quarry for field archery site. Application Permitted Church Lane, East Winch 17/00804/F – Change of use Service Station to DIY Distribution. Application Permitted West Bilney
13 Highway matters Chevrons Animal Centre corner, Gayton Road, have now been installed
14 Correspondence received since last meeting Norfolk ALC Newsletters 17/5, 23/5, 30/5, 8/6 and 15/6 Community Action Newsletter Defibrillator for your Community Police Notice re Terror Attacks Private Pumping Stations KLBC Vigil in Remembrance of Manchester Attack Police Newsletter
15 Street lighting matters Still awaiting the invoice for the Gayton Road lights.
16 Finance To approve accounts for payment June Cheques Chq No 100200 – Clerk’s Sal/Exp (May 2017) £244.10 Chq No 100201 – Internal Audit 2016/2017 C K Ward £100.00 Chq No 100202 – Replacement notice board additional cost £144.60 Chq No 100203 – Clerk’s Sal/Exp (June 2017) £251.26 Authorization for on-line payment of Clerk’s Tax of £154.20
Financial position 31 May 2017
17 Any Other Business Defer presentation on Free Home Fire Risk Checks and Smoke Detectors to a date to be agreed. (Clerk to arrange when possible) Hedge cutting to be an agenda item for the next meeting
18 Date of next meeting Monday 4 September 2017 at the Village Hall commencing at 7.30pm There being no other business the Chair thanked all for attendance and closed the meeting at 8.38pm THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND Clerk to the Council Mr R Pannell 21 Baldwin Road King’s Lynn 01553 775724 East Winch Parish Council Minute Number 4/17 Minutes of the Parish Council Meeting held on Thursday 11 May 2017 Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mrs S Davison, Mr N Velzeboer, Mr A Yarham and Mr M Place Apologies – Parish Councillor Mr Wilson, Cllr G Middleton and Cllr J Moriarty In attendance :- Clerk Mr R Pannell and 4 parishioners 01 The Chair opened the meeting at 7.30 pm and welcomed all those in attendance. 02 Declarations of Interests The Chair reminded Councillors to advise the Clerk if they should need to declare an interest. 03 Appointment of Chair and Vice Chair for 2017/2018 Mr Velzeboer proposed and Mr Harrod seconded the reappointment of Mrs Steele to Chair which was agreed unanimously by the other Councillors and she accepted the position. Mr Yarham proposed and Mr Place seconded the reappointment of Mr Harrod as Vice Chair which was agreed unanimously by the other Councillors and he accepted the position. 04 Appointment of a new Parish Councillor The Clerk reported that a vacancy still remained on Council as those who had expressed an interest had withdrawn 05 Minutes of the Parish Council Meetings held on Monday 6 March 2017 were approved as a true record of the meeting and signed by the Chair 06 Matters arising from the Parish Council Meetings held on Monday 6 March 2017 Red Telephone Kiosk – Mrs Davison reported that the use of the kiosk for a community based project was difficult due to its location. She did, however, think it might be possible to house something like a charging point for hybrid vehicles. Council agreed that this was a possibility and Mrs Davison agreed to do further research. The Chair thanked Mr Bland for the work he had done in making the restoration of the site look so attractive. New Notice Board – Council reviewed Mr Harrod’s recommendations and approved them. He will now make arrangements to have a new board installed. Railings at Maids Head – Clerk reported that in the light of the County Council elections he had been unable to process this issue further. He would, however, report the matter to the new County Councillor, Mr Graham Middleton. Mr Harrod would provide other useful contacts to the Clerk. 07 Open Forum for Parishioners Parishioners expressed their sadness that the new house development in Station Road was not named after a known parishioner. 08 Reports and information from County and Borough Councillors. There were no reports on this occasion. 09 Village Hall Nothing to report. 10 Playing Field Grass has been cut once in April and Mr Harrod is now
keeping a record of when cutting takes placefor future reference if required.
11 Risk Assessment Inspection – Mr Harrod agreed to carry out the inspection for May – June 2017 12 Silica Sand – nothing to report 13 Planning Matters Applications 17/00804/F – Proposed change of use of former service station to storage and distribution of DIY goods Main Road, West Bilney. After discussions Council agreed that there were No Objections to this application. Council to note – 17/00010/F – 3 Station Road, East Winch. Two storey extension Permitted 17/00017/F – Land east of 32 Town Close, East Winch. Construstion of new 3 bedroom dwelling - Refused. 15/00378/NMA_1 – The Brambles, Ashwicken Road. Extension to existing property Permitted 14 Highway matters Chevrons Animal Centre corner, Gayton Road. Clerk reported that this issue has been reported toHighways who have ordered another set of signs. Condition of Station Road TROD – concern expressed that the warning posts were still not repaired to a satisfactory standard. Mr Harrod agreed that he would report on this as part of the Risk Assessment inspection. 15 Correspondence received since last meeting CPRE New Housing Targets – Council Pledge – Council discussed this and agreed to take no action Norfolk ALC Newsletters 13/3, 20/3, 28/3, 26/4 and 3/5 Notice Public Inquiry – Wildlife and Countryside Act (VH 6/9/17) Highways Maintenance Teams Local Plan Review Community Action April Newsletter Update from RAF Marham Notice Boards Spring Council Matters SNAP Notices of meeting 10/5/17 Temporary Station Road Closure 8/5/17 to 21/5/17 New House Name - Lucky Cottage - 1 Lynn Road. Recycling Rewards Insurance renewals Boundary Review Briefing by BCKLWN 22/6/17 NHS Newsletter
16 Street lighting matters The installation of new lights on Gayton Road has been completed. 17 Finance Council approved the following payment:- Chq No 100192 – Mr Bland (bus shelter and seats cleaning) £ 74.98 Chq No 100193 – Dog Waste Collections (27/2/16 to 26/2/17) £ 567.84 Chq No 100194 – Westcotec (St Light Maintenance Feb/Mar 2017) £ 95.48 Chq No 100195 – Westcotec ( “ Apr/May 2017) £ 95.48 Chq No 100196 – NALC Subscription 2017/18 £ 175.63 Chq No 100197 – Clerk’s Sal/exp (Mar 2017) £ 229.73 Chq No 100198 – Clerk’s Sal/exp (Apr 2017) £ 231.90 Authorization for on-line payment of Clerk’s Tax of £ 153.00 Council approved the Parish Insurance with Came and
Company from June 2017 to May 2018 Chq No 100199 – Came and Co £ 437.43 Council approved Annual Government Audit Statement contents. Council reviewed and approve the Accounting Statements for 2016/2017 18 Any Other Business Norfolk Fire
and Rescue Service – ref. Free Home Fire Risk Checks and Smoke Detectors Clerk to arrange a speaker for next meeting. 19 Date of next meeting Monday 26 June 2017 at the Village Hall commencing at 7.30pm There being no other business the Chair thanked all for attendance and closed the meeting at 8.28pm THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND Clerk to the Council Mr R Pannell21 Baldwin Road King’s Lynn 01553 775724 __________________________ East Winch Parish Council Minute Number 3/17 Minutes of the Parish Council Meeting held on Monday 6 March 2017 Attendance
- Parish Councillors:- Mrs N Steele, Mr K Harrod, Mrs S Davison and Mr A Yarham. Apologies – Parish Councillor Mr Wilson and Mr N Velzeboer, In attendance :- Cllr J Moriarty, Clerk Mr R Pannell and 9 parishioners 01 The Chair opened the meeting at 7.30 pm and welcomed all those in attendance. 02 Declarations of Interests Mrs Steele declared an interest in Item 19 “repairs to Church Wall”03 Neighbourhood Plan The Chair introduced Mr Fradley and Mr Back from the Borough Council who gave an outline of the benefits of producing a Neighbourhood Plan and the work entailed in producing one. Subsequent to the meeting, various working papers and information sheets were provided byMr Fradley, for Council to consider. The Chair thanked the presentation team who then left the meeting. 04 Vacancy for Parish Councillor. The Clerk confirmed that there were two candidates for Council to consider and they would do this at the close of the meeting 05 Minutes of the Parish Council Meetings held on Monday 9 January and Thursday 26 January 2017 were approved as a true record and signed by the Chair. 06 Matters arising from the Parish Council Meetings held on Monday 9 January and Thursday 26 January 2017 Red Telephone Kiosk – Mrs Davison reported on her enquiries regarding the use for the box. There were a number of parishioners supportive of a defibrillator with others favouring an information kiosk. Council agreed that the Chair and Mrs Davison would continue the research. New Notice Board – Current difficulties with condensation – Mr Harrod reported that a replacement board had not resolved the problem and that the supplier had agreed to a total refund of the cost. Council will then have to agree what action should now be taken with the Village Hall committee. Broadband Speeds – Currently there are 263 properties which have a fibre speed band. There are a further 43 properties which are in the plan for an upgrade, but not until late 2019/early 2020. However, the funding available is only sufficient to cover 95% of requirements so there are some properties which will have no coverage planned. There is a Government voucher scheme to assist those with less than a minimum of 2Mbps. Details can be found on the Better Broadband for Norfolk website. 07 10 Minute Open Forum for Parishioners Concern was expressed about the new housing development at the A47 end of Station Road where mud is slipping into the dyke. Highways to be notified. It was also reconfirmed that, if possible, the name Quadling should be incorporated with any location name. Whilst Council welcomed participation from parishioners at the meeting it was recognized that it needed to be better planned. Council decided that only items which were incorporated into the agenda would be discussed at that meeting. Parishioners should either make direct contact with the Clerk or a Councillor at least ten days before the meeting so that this could be actioned. 08 Reports from County and Borough Councillors. Borough Council have been tasked with developing plans to cover housing up to 2036. There are also plans to redefine ward boundaries probably reducing Councillors to 61. To be in place within two years. There are County Council elections on 4 May 2017. 09 Village Hall Changes to the trustees were being made and details will be known shortly. 10 Playing Field Nothing to report. 11 Risk Assessment Mr Harrod reported on the inspection. He stressed that this was a risk assessment and management of assets and not a health and safety inspection. There were two items which were of concern. The “no smoking” signs in the bus shelter are being vandalized. He agreed that he would try and implement a more secure sign. Replacement of new notice board (covered in item 6) Regarding the railings at the Maids Head corner this was a matter for the Highways Authority to resolve. Clerk will take it up at County Council level again. 12 Silica Sand The Chair reported that the inspectorate would be sitting on 14 March 2017 for two days. Regarding Sibelco developments a pre-planning application had been submitted and there would be a further community report on 28 June 2017. 13 Planning Matters No Applications Council to note – 16/01928/PACU6 – Change of use from agricultural building to assembly or leisure (class D2) approved by Borough Council. 14 Highway matters Chevrons Animal Centre corner, Gayton Road – Clerk reported that there was no further information. Overgrowth on Station Road TROD – There had been no response to this issue. Clerk will continue to follow up. 15 Correspondence received since last meeting Temporary road closure at East Walton Norfolk ALC Newsletters 19/1, 26/1, 2/2, 9/2 and 15/2 Statement of Community Involvement Consultation New Community Infrastructure Levy Notice Board correspondence NALC Planning for All Conference Community Biodiversity Awards 2017 Storm Doris information ref Electricity Supply BCKLWN Planning review meeting. 16 Street lighting matters Clerk reported that the completion of the change of lights in Gayton Road was expected by April 2017 17 Finance To approve accounts for payment February Cheques Chq No 100190 – Clerk’s Salary and Expenses (February 17) £239.67 Chq No 100191 – Clerk’s Salary and Expenses (January 17) £241.32 Finances to 28 February 2017 - Council received and approved. Copy included with Minutes 18 Any Other Business Repair to churchyard wall along A47 – This was thought to require some £3000 to resolve. Council agreed to endorse support with the Borough Council and PCC to seek outside funding. Norfolk Fire and Rescue Service – ref. Free Home Fire Risk Checks and Smoke Detectors – Council agreed that the Clerk should make contact and invite someone to make a presentation at the next Council meeting. 19 Date of next meeting. Thursday 11 May 2017 at the Village Hall commencing at 7.30pm Please note this is also the date for the Parish Assembly meeting which will commence at 7.00pm There being no other business the Chair thanked all for attendance and closed the meeting at 9.12pm
THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND Clerk to the Council Mr R Pannel 21 Baldwin Road King’s Lynn 01553 775724
Note – At the close of the meeting members of the Council discussed with Melvin Place the vacancy that exists and the duties required of a Councillor. At the
end of the discussions the Chair offered the vacant position to Mr Place which
he accepted ________________ Minute Number 02/2017 DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AT EAST WINCH VILLAGE HALL ON THURSDAY 26TH JANUARY 2017 1. Attendance and welcome. Present: Mrs N Steele, Mrs S Davison, Mr A Wilson, Mr N Velzeboer, Mr A Yarham, and Mr K Harrod. Two members of the public were present. The Chair took the opportunity to thank Mr Wilson and Mr Yarham for the work organised and carried out to improve visibility when exiting Common Lane onto the A47, adding that it was a great improvement 2. Apologies for absence. None 3. Planning application No. 17/00010/F Two storey extension to 3 Station Road, East Winch. The council had no objections to this application; it was noted that at the time of the Parish Council meeting there was no site notice on display. 4. Planning application No. 17/00017/F Land east of 32 Town Close - construction of new dwelling. The council passed this application with one objection. 5. Urgent A.O.B. It was agreed to discuss the following at the next meeting -
6. Date of next meeting is planned for Monday 6th. March at East Winch Village Hall, commencing at 7.30pm No objection. Minute Number 1/17 Minutes of the Parish Council Meeting held on Monday 9 January 2017 Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mr Wilson, Mr N Velzeboer, Mrs P Blowers and Mr A Yarham . Apologies – Parish Councillor Mrs S Davison In attendance :- Cllr J Moriarty, Clerk Mr R Pannell and 15 parishioners
01 The Chair opened the meeting at 7.35 pm and welcomed all those in attendance. 02 Vacancy for Parish Councillor. The Clerk confirmed that Council were able to co-opt new members and that there were currently two vacancies with one volunteer confirming availability in writing and a second expressing an interest verbally. (Subsequently after the meeting, another parishioner registered an interest.) Council will progress this matter. 03 Minutes of the Parish Council Meetings held on Monday 7 November and Monday 28 November 2016 were approved as a true record and signed by the Chair.
04 Matters arising from the Parish Council Meetings held on Monday 7 November and Monday 28 November 2016 Red Telephone Kiosk – Mrs Davison was unable to be present but subsequently supplied the following information attached as an addendum to these Minutes. New Notice Board – Current difficulties with condensation – Mr Harrod reported that a replacement board had been arranged with the suppliers. He advised that once the new board was installed all current notices would have to be replaced as existing ones were too wet to use. Moving seat at village hall site – Consideration to be given for the erection of some form of cover. Mr Harrod supplied a document (Included with these Minutes) showing that any form of cover over the seat would cause a blind spot for vehicles leaving the Village Hall. He recommended that because of the infrequent use of the seat any further work on the issue was not warranted and the project be terminated. Council agreed.
05 10 Minute Open Forum for Parishioners Concern was expressed over the wide variation of Broadband speeds in the village. Cllr Moriarty would supply a contact name at County Hall for the Clerk to make enquiries. The condition of the TROD and also Station Road surface was reported as making using the TROD very difficult. Clerk to report to Highways. To also enquire into when the chevrons for Gayton Road would be installed. A suggestion was made regarding naming any slip-road at the A47 end of Station Road when the new buildings were completed. Quadling Way or Close may have relevance. Question was also asked regarding the Church Floodlights and if they were going to be replaced. (Cost in the order of £500 has been indicated) The Chair responded that it was unlikely due to the problem of theft and vandalism. It was suggested that the recent West Bilney Wood walk should become a regular event. No action planned from Council but thought that it would be a nice idea if it did.
06 Reports and information from County and Borough Councillors Cllr Moriarty confirmed that Central Government had withdrawn the idea to impose a referendum whereCouncils increased their Precepts by greater than 2% at least for this year. He also advised that during a visit to the village with Cllr Coke, on an unrelated matter, Cllr Coke took photographs of The Old Maids Head railings and suggested that the matter be raised with Cllr Coke.
07 Village Hall Mr Robertson expressed his concerns, that despite various attempts to find a new Treasurer/Caretaker to replace him, he had been unsuccessful. His intention, no matter what, is to vacate the position on 31 March 2017. He agreed to find the constitutional papers for the Trust with the help of the Chair. To remain under review. 08 Playing Field Nothing to report. 09 Risk Assessment Inspection – Mr Harrod Volunteer to do the report for January/February 2017. 10 Silica Sand update – Chair had no additional information Sibelco developments – A copy of Mr Harrod’s report on a Sibelco meeting of the 15 December 2016 is included with these Minutes.
11 Neighbourhood Plan Cllr Moriarty advised that Middleton were about to submit their application and they had spent some four years on the preparation work. The Chair agreed to make enquiries into how they had approached the subject. Cllr Moriarty explained some of the advantages and that help is available with the costs of doing the work. He also agreed to see if he could get someone from the Borough Team to do a presentation to Council. 12 Planning Matters No Applications Council to note – 16/01654/RM Land north of Braemore, Station Road, proposed residential development approved by Borough Council.
13 Highway matters Station Road issues – It was noted that the replacement of the TROD posts had still not been actioned. (Subsequent to the meeting the work was done the next day) Old Maids Head railings – Covered under Item 6 – Clerk to follow up with Cllr Coke
14 Correspondence received since last meeting Norfolk ALC Newsletters 15/12 and 22/12 Community transport Precept papers Consultation on Video Conferencing Silica Sand review of the Minerals Site Specific Allocation Display of Pentney Brooches at King’s Lynn Museum Grass Cutting Survey 2017/2018
15 Street lighting matters Council confirmed that the Clerk should make the necessary arrangements to have the upgrade to the street lights implemented for Gayton Road.
16 Finance To approve accounts for payment October Cheques Chq No 100184 – HM Revenue and Customs Clerks Tax (Oct/Nov/Dec 16) £153.00 Chq No 100185 – Clerk’s Salary and Expenses (November 16) £249.62 Chq No 100186 – Clerk’s Salary and Expenses (December 16) £231.37 Chq No 100187 – East Winch PCC (Church Grant 2016/17) £1050.00Chq No 100188 – Westcotec Street lighting maintenance (Dec 16/Jan 17) £95.48 Chq No 100189 – East Winch Village Hall hire (2017 +Special Meetings 16) £170.00
Bank Mandate Form re HM Revenue and Customs on-line payments agreed and signed Finances to 31 December 2016 – Council received and approved. Copy included with Minutes Agree Precept amount and budget for 2017/2018 – After discussions Council agreed that as no major projects were planned that they would keep the Precept at the same level as the previous year at £12500 Donations – Council decided that they would make no donations for 2016/17 17 Any Other Business Speeding in the village – Council had registered all of their concerns with Highways previously, leaving little to be discussed. An agenda item for next meeting - To clarify public participation at Council meetings. Council agreed to include on all Agendas, Declaration of Interests, as a permanent item. The Chair thanked Cllr Mrs Blowers for the contribution she had made to the work of the Council and village during her time as a councillor. 18 Date of next meeting Monday 6 March 2017 at the Village Hall commencing at 7.30pm
## From paragraph 16. The Financial Statement to 31 December 2016 may be seen here |
Parish Council >