CouncillorsMinute Number 9/18 Minutes of the Parish Council Meeting held on Monday 3 September 2018 Attendance - Parish Councillors :- Mrs N Steele, Mr M Place, Mr D Wright, Mr A Yarham, Mrs S Davison and Mrs L Papworth In attendance :- Clerk Mr R Pannell and 3 parishioners 01 The Chair opened the meeting at 7.30 pm and welcomed all those in attendance. 02 Declarations of Interests The Chair reminded Councillors to advise the Clerk if they should need to declare an interest. 03 To approve Minutes of the Parish Council Meetings held on Monday 2 July and 20 August 2018 04 Matters arising from the Parish Council Meetings held on Monday 2 July and 20 August 2018 Red Telephone Kiosk and Merits of a defibrillator at the village hall – The Chair summarized the discussions, which took place at Pentney village hall, regarding the benefits of having a locally based defibrillator. After discussions Council unanimously agreed to proceed with this project subject to agreement from the Village Hall Trustees. The Chair to put the proposal to them. The Clerk agreed to head the project subject to the Trustees agreement. Regarding the Telephone Kiosk a parishioner has suggested that it be turned into a Book Lending Site and was prepared to do the work in setting it up and maintaining the source of books. After Discussion Council agreed and Chair to inform the parishioner. Council agreed to cover any costs involved in the set up. Railing issues at A 47 and Gayton Road junction – The recent information received from County Councillor Middleton indicated that work would commence in the very near future to replace the railings. A47 road crossing – Confirmation received that proposal will be made to Highways England by the end of April. Still await further details. 05 10 Minute Open Forum for Parishioners The Coordinator of the Neighbourhood Watch reported to Council that the scheme was being extended to cover the majority of the village. The village had been divided into zones and there were volunteer coordinators assigned to each zone. Whilst the scheme was essentially “self funded” they asked if Council would be prepared to cover cost of signs if needed. Council willingly agreed to this request.
06 Reports and information from County and Borough Councillors None available on this occasion.
07 Village Hall Nothing to report
08 Playing Field Mrs Papworth and Mrs Davison reported on the following. Request to Council for Mrs Papworth to set up a meeting with a play area specialist company, to be able to assess type of equipment available and suitable and what the associated costs would be. Council would then be equipped to develop a long term plan. An essential item of early benefit would be a bench at an estimated cost of £500. Council considered the proposal and agreed that Mrs Papworth should set up a meeting and inform Councillors of when it would be. They also noted the request for a bench as something that should be implemented once the overall development plan had been agreed
09 Risk Assessment Inspection – Mr Harrod had volunteered to do the September/October 2018 Inspection
10 Silica Sand – No further developments at this time. 11 Planning Matters - None
12 Highway matters Bus Shelter – Due to the recent accident the bus shelter has had to be demolished for safety reasons. In principle the Insurance Company, Came and Co. have approved the replacement. Clerk to follow up. Broken and replacement posts on TROD, Grit box and Costs for path to the post office should be followed up by the Clerk with the Highways Engineer. Post code and street sign for Station Terrace – The Officer from the Borough Council has again advised the site developer of the need for the sign and indicated that if they did not comply there was little he could do to enforce it. Borough Council have no legal reason to fund the cost of doing so.
13 Correspondence received since last meeting Norfolk ALC Newsletters 18/7, 26/7, 31/7, 8/8 and 21/8 Police Newsletter (July 2018) Kickstart Norfolk – alternative transport Tesco Bags – Funding Your Projects RAF Marham Flying Activities Sandi Starfish Posters Children’s Activities and Services UK Power Network – Thunderstorm warnings Playing Field Equipment cost analysis on funds available East Winch Railings – from NCC Councillor Information Highways Rangers Visit Carers Matter Norfolk (August) Alive Leisure – Village Sports Coordinator 2026 –The Deadline Approaches – Rights of Ways – Skyblu Solutions Mrs Davison agreed to follow up the item of Village Sports Coordinator and report back to Council.
14 Street lighting matters Replacement of demolished street light – This has now been arranged with Westcotec
15 Finance To approve accounts and payments for August 2018 August Cheques were approved Chq No 100242 – Clerks Salary / Exp (Jul 2018) £ 248.63 Chq No 100243 – Clerks Salary / Exp (Aug 2018) £ 277.95 Chq No 100244 – J Banwell Play area grass cutting £80.00 Chq No 100145 – PKF Littlejohn External Audit £240.00
Financial position 31 August 2018 – This was approved by Council and a copy included with the Minutes of the meeting
Donation request from Norfolk Accident Rescue Service – Council agreed no action to be taken.
16 Any Other Business Defer presentation on Free Home Fire Risk Checks and Smoke Detectors to a date to be agreed. Clerk to endeavor to set a date for this East Winch United Charities Trustee from Parish Council – Mr Yarham had agreed to take up this position Public Rights of Ways – Definitive Maps – Skyblu Solutions – Council felt that this was worth a follow up and the Clerk was asked to make arrangements to do so.
Agenda item for next meeting – The state of the dyke and hedges along Station Terrace. Chair and Mr Wright to have a site meeting to discuss prior to the next meeting of Council.
17 Date of next meeting Monday 5 November 2018 at the Village Hall commencing at 7.30pm ________________________________ Minute Number 8/18 Minutes of the Parish Council Meeting held on Monday 20 August 2018
Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mr M Place, Mr N Velzeboer Mr D Wright, Apologies – Mr A Yarham, Mrs S Davison and Mrs L Papworth In attendance :- Clerk Mr R Pannell and 1 parishioners
. 01 The Chair opened the meeting at 7.30 pm and welcomed all those in attendance.
02 Declarations of Interests The Chair reminded Councillors to advise the Clerk if they should need to declare an interest.
03 Planning Applications Council discussed and considered the Planning Applications listed below
Variation of conditions 2, 3, 8 &9 of permission C/2/2004/2034 to amend the timing of phased working and restoration at Grandcourt Quarry. Council have no objections to this application.
Proposed extension to Grandcourt Quarry for the extraction of industrial sand and progressive restoration to nature conservation. C/2/2018/2016 Council have no comments to make with respect to this application.
Council wish to record their thanks for being given an extension of time to consider these matters but are concerned that with such a large project the initial 21 days should have been considerably longer in the first instance.
04 Urgent Any Other Business Payments. Council approved the following Chq No 100240 – Westcotec Street lighting maintenance (Jun/Jul) £35.16 Chq No 100241 – Juliette Banwell Play Area grass cutting £80.00
05 Date of next meeting Monday 3 September 2018 at the Village Hall commencing at 7.30pm
There being no other business the Chair thanked all for attendance and closed the meeting at 8.25 pm
THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND
Clerk to the Council Mr R Pannell 21 Baldwin Road King’s Lynn 01553 775724 ___________________ Minute Number 7/18 Minutes of the Parish Council Meeting held on Monday 2 July 2018
Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mr M Place, Mr N Velzeboer Mr D Wright, Mrs S Davison and Mrs L Papworth Apologies – Mr A Yarham In attendance :- Cllr J Moriarty, Clerk Mr R Pannell and 2 parishioners . 01 The Vice-Chair opened the meeting at 7.30 pm and welcomed all those in attendance.
02 Declarations of Interests The Vice-Chair reminded Councillors to advise the Clerk if they should need to declare an interest.
03 The Minutes of the Parish Council Meeting held on Monday 10 May and Wednesday 30 June 2018 were approved as a true record and signed by the Vice Chair. The Chair joined the meeting at this time and took the chair.
04 Matters arising from the Parish Council Meetings held on Monday 10 May and Wednesday 30 June 2018 Red Telephone Kiosk and Merits of a defibrillator at the village hall – Clerk reminded Councillors of the planned meeting on 1 August 2018 at Pentney when experts would be there to do a presentation and answer questions regarding defibrillators in a rural setting. Railing issues at A 47 and Gayton Road junction – The Clerk read out an e-mail from Cllr Middleton in which he expressed his disappointment in the time that this was taking to resolve and indicated that he was taking action to resolve the problems. A parishioner also produced a copy of a letter from Sir Henry Bellingham on the matter.in which he expressed his concerns. A47 road crossing – Confirmation received that proposal will be made to Highways England by the end of April. Still await further details
05 10 Minute Open Forum for Parishioners (Nothing reported)
06 Reports and information from County and Borough Councillors. Nothing to report at this time.
07 Village Hall - No issues were raised
08 Playing Field Update on recent investigations - Mrs Papworth reported that The Borough Council had confirmed that it was not in a position to provide new or replacement equipment and it would be up to the village to provide funding. However, any proposed equipment would have to be approved by the Borough before purchasing and that they would maintain it. Mrs Papworth and Mrs Davison had visited a number of local play areas to assess the type of equipment in use. They both felt that improved facilities on the East Winch play area would enhance both its use and enjoyment and urged Council to take action. General discussions followed from which a number of points of action were agreed. Mrs Papworth and Mrs Davison to prepare a “wish list” with costings. Cllr Moriarty agreed to discuss opening up the age range with Mr Hussey of the Borough Council and report back. Clerk to contact NALC regarding legal and insurance issues. If necessary a one item special meeting could be called before the next full meeting of Council to progress the matter.
09 Risk Assessment Inspection – Mr Harrod reported for the May/June 2018 Inspection that the only issue requiring action was the replacement of the damaged lamp post. (see under street lights) 10 Silica Sand The Vice chair gave an update on the latest position of Sibelco indicating that they were still working with the Norfolk County Council regarding MIN 40, that their preferred area of exploration was the Pentney, Wormegay and Marham areas and that any movement of sand would be piped from the site to the main processing plant Regarding the recently issued Consultation Notice on Silica Sand Council felt that there was little need to respond as it had already been covered at previous meetings. However, the Chair agreed to request access to the document at the Council Offices, and apprise the details before reporting back to a special meeting if it was felt necessary.
11 Planning Matters 18/01045/RM – Reserved Matters application – 2 no proposed two storey dwellings at site East of 3 Burnham Mews, Lynn Road. Council discussed this application and make the following comments. They basically have no issues with the houses themselves but are concerned about access to the site and feel that this should be re-examined. They also remain concerned over the protection of the dyke to avoid future flooding in the area. Regarding any future development of the site a suitable footpath must be an inclusive part of any planning application. It was at this time that Council considered the method of displaying relevant planning information and agreed that some form of display equipment would help all in attendance to view the information in a constructive manner. Mr Harrod presented his recommendations for consideration and the Clerk outlined the financial position regarding funding the recommendation. Council approved the expenditure and Mr Harrod was asked to purchase the equipment.
12 Highway matters Broken post on TROD Grit box Costs for path to the post office Council asked the Clerk to make contact with the Highways Engineer, Andrew Wallace, and ask him what the latest positon was on the above three items and to ask for an urgent response. Post code and street sign for Station Terrace – Clerk to follow up with Mr Copeland on what action he had taken to install a road sign at the above Terrace.
13 Correspondence received since last meeting Norfolk ALC Newsletters 17/05, 23/05, 7/6 and 21/6 Police Newsletter (May 2018) Growing Communities Project – Master Gardener Approval of variation of conditions ref Holt House Quarry, Leziate General Data Protection Regulations Defibrillator discussions Emergency Road Closures Church Close Penteny and diversions Emergency Road Closures North Runcton and diversions Norwich Western Link Consultations Bid Letter Parish Partnerships 2019 – 2020 Dog Fouling and Litter Survey Norfolk Minerals and Waste Local Plan Review (29/6/18 – 13/8/18) Temporary Road Closure Notice on East Winch Road Community Action Norfolk Jobs Newsletter
14 Street lighting matters Replacement of demolished street light – The clerk outline the financial position for Council indicating that the cost of some £1761 could be accommodated without causing an unacceptable level of concern. Council agreed that the Clerk should proceed with the order for work to be undertaken. The Clerk was asked to check on the position regarding insurance cover
15 Finance To approve accounts and payments for June 2018 May/June Cheques Chq No 100238 – Clerks Salary / Exp (June 2018) £277.95 Authorize Clerk to make direct bank payment to HM Revenue and Customs £161.00 Clerks Tax (April/May/June) Financial position 30 June 2018 – The clerk presented the figures which were approved by Council. They are included with the minutes of this meeting Donation request from Norfolk Accident Rescue Service – details to be circulated by the Clerk and discussed at the next meeting.
16 Any Other Business Defer presentation on Free Home Fire Risk Checks and Smoke Detectors Weeds around Village Sign – Agreed that this could be treated with a suitable weed killer. Dog Waste Bin – Agreed that no action be taken at this time because of the current house development. East Winch Trustee from Parish Council – It was suggested that Mr Alan Yarham with his experience of farming and local knowledge would be a possible candidate. Mr Harrod to follow up.
17 Date of next meeting Monday 3 September 2018 at the Village Hall commencing at 7.30pm Clerk to the Council Mr R Pannell 21 Baldwin Road King’s Lynn Financial Position - 30 June 2018
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