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NOTES TO MINUTE BOOK.
Since routine Council meetings were cancelled due to the Pandemic, Councillors have been using email and telephones to contact the Clerk and other Councillors to discuss matters as necessary.
The notes are  the records of Council proceedings and actions

These Notes will be approved and become part of the MInute Book when normal business is resumed.


NOTES to Parish Council Minute File 2020 here

NOTES to Parish Council Minute File 14/09/2020 are here





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East Winch and West Bilney Parish Council

 

Notes relating to e-mail 13 August asking for approval of application for Certificate of Exemption for account period 1 April 2019 to 31 March 2020.

 

1.         E-mail-13 August 2020 was sent to all members of East Winch and West Bilney Parish  Council requesting their opinion on

"Should East Winch and We*t Bilney Parieh Council apply for a Certificate of Exemption for the above period."

 

2. The following members of Council responded "Yes"

Nell Steele

Nic Velzeboer

Mel Price

Alan Yarham

3.         This gave a unanimous support of councillors in favour of applying for the Certificate and the Clerk was asked to complete the application for the Chair, Cllr Nell Steele, to sign.

4.         This was duly done and the request was signed on Monday 17 August 2020

Chairman:- Mrs Nell Steele, 3 Southview Cottages, Common Road, West Bilney, King's Lynn PE32 13JX.

Telephone 01553 840814


More information about this, and 'Receipts and Payments" for year ending 31 March may be seen here


 

Clerk:- Mr Bob Pannell, 21 Baldwin Road,  King's Lynn Norfolk. PE30 4ALt

Telephone 01553 775724

_____________

East Winch Parish Council

Minute Number  4/20

Minutes of the Parish Council Meeting held on Thursday 30 July 2020

Attendance - Parish Councillors:-  Mrs N Steele, Mr N Velzeboer, Mr M Place and Mr A Yarham

Apologies

In attendance –   Mr R Pannell (Clerk)

01    The Chair opened the meeting at 6.30 pm and welcomed all those in attendance.

02.  There were no declarations of interest from members present 

03.  Accounts for 2019/2020

The accounts for the period having been circulated prior to the meeting were deemed a true record

and the Chair duly signed the Annual Governance Statement and the Accounting Statement for the said accounts.

04.  Urgent Any Other Business

Council discussed what measures could be taken to have face to face meetings in future. Was agreed that this was not practical currently but the Chair asked that Council should trial an on-line Zoom Meeting. Was agreed that this would take place on Thursday 6 August 2020 at 7.30pm. Chair would advise all of the details.

Village Hall. Council considered the request from the VH Committee to make comment on the current situation. Council were unsure of what the current situation was and the Chair agreed to discuss with Mr Harrod for an update.

Mr Velzeboer gave the details of a possible candidate for co-option to Council, which would make three potential candidates for interview at some suitable date in the future. The Chair agreed to meet with Mr Velzeboer’s candidate immediately after this Council meeting.

05.  Date of next meeting to be agreed at a later date

There being no other business the Chair thanked all for attendance and closed the meeting at 7.04 pm.

THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND

Clerk to the Council

Mr R Pannell

21 Baldwin Road    Kings Lynn 

01553 775724

 

East Winch Parish Council

Minute Number 3/20

Minutes of the Parish Council Meeting held on Monday 2 March 2020

Attendance - Parish Councillors : Mrs N Steele, Mr M Place  and  Mr A Yarham                                                                                                                                                                                               

Apologies – Mr N Velzeboer and Cllr C Manning                                                                                                                            

In attendance –   Mr R Pannell (Clerk) and four parishioners       

01  The Chair opened the meeting at 7.30 pm and welcomed all those in attendance.

02  There were no declarations of interest from members present

03  The Minutes of the Parish Council Meetings held on held on Thursday 2 January and

      Thursday 13 February 2020 were confirmed and signed by the Chair as a correct record.       

04  Matters arising from the Parish Council Meetings held on held on Thursday 2 January and

      Thursday 13 February 2020       

      Village Sports Coordinator and Village Games Chair has e-mailed “Sarah” asking a number of relevant questions and is awaiting a response

      Speed Monitoring Team – Unfortunately the Chair has not been able to progress this as she has had difficulties making contact with the various people required.

Candidates to co-opt as Councillors – Clerk reported that since the new sign went up there had been one request for more information but had no response since sending the information.

East Winch Common Rights  - Chair confirmed article in magazine done.

 Failure of buses to stop at request stop at Gayton Road junction – Clerk reported that he had received a swift response to his complaint saying they would take action. Clerk still trying to get an up to date  timetable and the Chair would write to highways (A. Wallace) regarding a bus stop sign.

05  10 Minute Open Forum for Parishioners – No matters raised

06  Reports and information from County and Borough Council

      A short report from Cllr Manning was read out. In Summary he had attended a Police and Crime Panel to approve the Police Precept part of Council Tax and an audit, Licensing hearing, Planning training and full Council Meeting where Council Tax was approved. Copy of his e-mail attached to the minute book.

07  A47 Developments re speed reduction and crossing improvements.

Work has commenced on the improvements and the opening of the crossing is awaited with anticipation.  The 40 mph speed limit is noticeable.

08  Village Hall

Nothing to report 

 

09  Playing Field

      Friends of East Winch and West Bilney update if possible on progress. An e-mail apologizing for not being able to attend the meeting, from Sam Adkin, was read out. An update on progress was also included. £2500 had been raised to date. Plans for the year are to pursue formal funding (Lottery) and also local businesses. Adrian Flux had informally agreed to match whatever funding was raised. A Mind Body and Soul event had been planned for 25 April 2020, in the Village Hall.

To get a requote from supplier companies for the play equipment. (to be up to date)

10  Risk Assessment Inspection – Mr Harrod  supplied report for January/February 2020 Inspection. 

Apart from highlighting the Telephone Kiosk vandalism all the other items were OK.

11 Silica Sand 

A review meeting has been set for next week which will cover the Grand Court development

12  Planning Matters – There were no Planning Matters

13  Highway matters

      Bus Shelter – The completion of the building work was noted

Vandalism of  telephone kiosk – What action to take. Council registered their concern and the Chair  reported on a meeting with PC Fisher. He suggested that Council consider installing a CCTV camera (Suitable ones could be obtained through Amazon for £29.99) The difficulty with that was infringing privacy of the public. It was also suggested that a lock be placed on the kiosk and closed overnight. A parishioner agreed to explore the subject and report back.

Costs for path to the post office - Chair reported that she had received no response to her letter to the MP but agreed to write again to the  Highways Engineer (Andy Wallace)

Slow sign on Paws Lane – At the request of the Chair the Clerk approached highways again about having a slow sign installed at the junction of the A47. The Highways Engineer has refused to act stating that it is not appropriate to put a sign in this location.

14  Correspondence received since last meeting       

       Rural Bulletin  7/1, Jan 20 Spec Edit, 14/1, 21/1, 28/1, 4/2, 10/2, 11/2, 18/2 and 25/2

       Early Help Bulletin (Jan and Feb)

       Early Help Directory (Jan and Feb)

       Cllr Manning – Broken TROD Posts

       “Friends” update on progress

       BCKLWN Holocaust Memorial Day

       Police and Crime Commissioners Budget Consultation

       Street Light out in East Winch

       CAN Jobs Newsletter (Jan and Feb)

       Norwich Western Link update

       NALC Spring Conference

       NALC Bulletin 30/1

       Highways and Rangers visit

       Rural Funding Newsletter (Feb)

       NCC Extending Consultation Period for Electoral Review

       Half Term Activities for Children

       NCC Local Transport Plan Review

       Upcoming work on A47

       Came and Co Insurance newsletter

       Police Newsletter (Feb) 

15  Street lighting matters

      A47 Street Lighting – Clerk reported that he had only received a stalling answer to his last communication. Was agreed that he would report again the current situation of three blocks of four lamps out and two blocks of three out.

16  Finance

      Finances to 29 February 2020.  Council approved the report and a copy is attached to these minutes

      Council approved the following payment 

      Chq No 100300 – R Pannell Clerks sal/exp (February 20)           £278.66                    

17  Any Other Business     

      Presentation on Free Home Fire Risk Checks and Smoke Detectors arranged for

      Thursday 15 October 2020

      Japanese Knotweed  will be cut back in the spring.

17  Any Other Business cont.                                                                                                      

The Chair reported that she had made contact with Highways England regarding a shrub growing on the A47 verge near to the Carpenters Arms. They had agreed to cut it back in the Spring.          

18  Date of next meeting – Monday 18 May 2020 at the Village Hall commencing at 7.30pm which will also be the date of the Annual Parish Meeting commencing at 7.00pm in the Village Hall

There being no other business the Chair thanked all for attendance and closed the meeting at 8.10 pm

 THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND

Clerk to the Council

Mr R Pannell

21 Baldwin Road   

Kings Lynn 

01553 775724