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MINUTES OF
PARISH COUNCIL MEETINGS.

For meetings held before 2014  click this link and select the file you require.

FOR 2014 ONWARDS files are stored year by year.

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Minutes

2014 onwards:-

Select by year, as required, then select the minute required.
2017



NOTES TO MINUTE BOOK.
Since routine Council meetings were cancelled due to the Pandemic, Councillors have been using email and telephones to contact the Clerk and other Councillors to discuss matters as necessary.
The notes are  the records of Council proceedings and actions

These Notes will be approved and become part of the MInute Book when normal business is resumed.


NOTES to Parish Council Minute File 2020 here




Note.

Minutes that have been approved by the Council may be accessed from the box above. Select the year required; this will open another page with the files for the year listed. Select as required.

The Minutes below have not yet been approved by Council.



Notes to mimute file, 1 March 2021

 


Village Hall – Need to progress future use of hall when restrictions are lifted.

 

Risk Assessment Inspection –– Completed by Alan Yarham for March 2021.

Findings – Every thing OK except for Light still not repaired at post office corner and the salt bin on corner near Old Station House still has not been refilled

 

Planning Matters

19/01929/F – Retrospective application for office/whelping room – The Old Forge, Lynn Road

Progress on resolving this application is slow. PC Have asked for an update which is awaited. Have been advised by the Planning Officer for the application that it is not at the top of her priority list.   ************


20/00880/F – Change of use from barn to self contained annex and renovation of grounds machine store at Park Farm, Common Road, West Bilney.

Council have No Objections to this application.

Borough Planners are still discussing with applicant and have asked to extend the consultation date to 23/12/20. Decision awaited

The discussions are still ongoing whilst changes are being requested by the Planners 3/3/21


20/01451/F – Detached dwelling and landscape work at land south of Wilson Drive and east of The Laurels Gayton Road.(Plot 5)

Council have No Objections to this application.

The Borough Planners Permitted this application on 4 February 2021


20/01461/F – Detached dwelling and landscape work at land south of Wilson Drive and east of The Laurels Gayton Road.(Plot 4)

Council had No Objections to this application

The Borough Planners Permitted this application on 4 February 2021


21/00056/F – Construction of 3 two storey dwellings with separate garages at site east of3 Burnham Mews, Lynn Road

The Parish Council have No Objections for the Buildings. However, they remain very concerned about the entrance/exit from the development onto the A47. Despite the speed reduction to 40 mph it remains at a dangerous junction of the A47 and Gayton Road with no footpath on the development side of the road. They recommend that Highways consider this when they make comment particularly on the safety aspect.

Await the Borough Planners decision.


21/00186/F – Construction of new dwelling following demolition of existing outbuilding at Holland House, Lynn Road

The Parish Council are in the process of considering this application. Closing date for comment 16  March 2021


Forestry work in West Bilney Woods

It is anticipated that this work will commence later in the year when the ground is drier to save ground damage.


The Wellness. Resort Development

No further information on this project at the moment

 

Precept Plans

The request to install two additional Dog Waste Bins is on hold as the Forestry Management have refused permission to install on Common Road. It looks as if only one at the top end of Church Lane will now be requested

A request to meet and discuss the TROD along Common Road has been made to Highways Engineer.

We await a date.

 

 

EAST WINCH and WEST BILNEY

 

Bank Balances (31/12/20)

HSBC Community Account                                                  10,354.85

HSBC BMM Account                                                            12,112.52

Total                                                                                    22467.67

 

Receipts (1/1/21 to 28/02/21)                                                     0     

              

                                                                                                         

Payments (1/1/21 to 28/2/21)                                                                                                                                      

                  St Light Power  (Jan 21)                                             65.44

                  -----------“--------(Feb 21)                                            65.44

                  St Light Maintenance (Dec 20//Jan 21)                        35.16

                  Clerks Tax (Oct/Nov/Dec 20)                                      165.60

                  Village Cleaning                                                          60.00

                  Clerks sal/exp (December 20)                                     246.45

                  Clerks sal/exp (January21)                                         249.05

                                                                                                887.14

                 

Ledger Balance as at 28 February 2021                              21,580.53

 

                                                                                                                                                                                                                            Bank Balances as at 28 February 2021

HSBC Community Account                                                    9,467.71

HSBC BMM Account                                                            12,112.82

 

Total                                                                                     21,580.53


________________________________

Notes to minute file 11 January 2021

Council would like to advise that two parishioners have offered to serve on Council and after discussions with them they have been co-opted as Councillors, effective from 14 December 2020.

Council welcome Mr Sam Adkin and Mr Andy Bellehouse to serve with them until the next election in May 2022


Planning Matters

19/01929/F – Retrospective application for office/whelping room – The Old Forge, Lynn Road

 Progress on resolving this application is slow. PC Have asked for an update which is awaited.

20/00880/F – Change of use from barn to self contained annex and renovation of grounds machine store at Park Farm, Common Road, West Bilney.

Council have No Objections to this application.

Borough Planners are still discussing with applicant and have asked to extend the consultation date to 23/12/20. Decision awaited

 

The Wellness. Resort Development (From minutes 14 December 2020 meeting)

Council shared information about the Wellness Resort project. The general concerns were with the

current road structures being able to accommodate resort users traffic levels. Concerns were also  expressed about the noise levels, once the site was fully operational, if some restriction on the type  of equioment being used on the water was not set out in planning conditions.  It was also felt that a  full ecology report should be undertaken as part of the planning process. As current meetings were  as part of the consultation process and this was being co-ordinated by the Leziate and Ashwicken 

Parish Council we should hold back full comments entil the planning application was issued. 

 

EAST WINCH and WEST BILNEY

 

Bank Balances (30/11/20)

HSBC Community Account                                                10,979.17

HSBC BMM Account                                                         12,112.52

Total                                                                                    23,091.69

 

Receipts (1/11/20 to 30/11/20)     

               Interest on BMM A/C                                                    0.30

                                                                                             23,091.99

 

Payments (1/11/20 to 30/11/20)                                                                                                                                       

                  Middleton VH Hire                                                    22.00

                  Clerks sal/exp (November 20)                                  247.33

                  St Light Power                                                            63.33

                  Clerks sal/exp (October 20)                                      256.50

                  St Light Maintenance                                                  35.16

Ledger Balance as at 31 December 2020                            22,467.67

 

 

                                                                                                                                                                                                                                      Bank Balances as at 31 December 2020

HSBC Community Account                                                  10,354.85

HSBC BMM Account                                                            12,112.82

 

Total                                                                                       22,467.67


 


EAST WINCH PARISH COUNCIL



BUDGET FOR FINANCIAL YEAR

2021 - 2022







INCOME





 

AUDITED FIGURES

ESTIMATED FIGURES

BUDGETED FIGURES


 

31/03/2020

31/03/2021

2021 - 2022


Precept

12500

12500

12500


VAT Repayment

578

509

400


Bank Interest

26

6

8


Council Tax Support Grant

92

92

0


Miscellaneous

3502

1150

500


TOTAL

16698

14257

13408



 




EXPENDITURE

 




Administration

 

 

 


Annual Subscriptions

183

183

200


Insurance

460

504

520


Clerk's Salary

2684

2667

2650


Clerk's Income Tax

670

668

670


Office Costs

590

369

500


Miscellaneous

104

250

100


Bank Charges

 

 

30


Audit Fees

436

100

400


Hire of Hall for Meetings

228

60

200


Play Area

784

 

2000


Defibrillator

791

 

 


Church

 

 

 


Churchyards Maintenance

 

2500

1250


Lighting Energy

 

 

0


 

 

 

 


Section 137 Payments

 

 

 


Donations

 

 

0


Highways

 

 

 


Replace bus shelter

3420

 

 


Provision for path to post office

 

 

 


Speed Signs

 

60

100


Grass cutting (Shared BC & PC)

400

320

640


Dog Bin Emptying

646

700

750


Bus Shelter,seats,telephone etc

120

240

280


Repair Notice Boards

 

 

 


Village Sign Repairs & Painting

 

 

500


Public Lighting

 

 

 


Replacement light post

 

 

 


Maintenance

211

211

250


Energy

585

780

840


New Lights Town Cl/Station Rd


 

 


New Lights Gayton Road

 

 

 


VAT

 

 

 


On payments

 

 

 


TOTAL

12312

9612

11880


 






Bank account for 1/12/2020


1/12/20 - 31/3/21

 


Current A/C

10178

4000

 


Business Account

12112

 

 


Total

22290

 

 




 

 


Est Balance 31/3/20

11540

Est Balance 31/3/21

18290



Consideration of Precept for 2021/2022

I have read all of the e-mails relating to this subject and you have come up with the following conclusions as a majority decision.

Whilst some views were conditional on the decisions as to what projects should be put into firm consideration during the next year, they were resolved by the following.

Street Lighting down Common Road was considered not practical on a cost basis at this time.

TROD for the stretch of Common Road from the A47 to where the tree cover ends (Approx 1/2 mile) to be put to NCC Highways for agreement.

Two Dog Waste Bins to be installed (subject to approval by BC) on Common Road and at the top end of Church Lane.

No clear view on increasing the Speed Signs from one to two.

Play area equipment, although no clear amount of money agreed, the majority felt that provision for a donation should be made

General view is that Churchyard Maintenance Grant should be maintained.

As a result of this the general opinion was to hold the Precept at last years value of £12,500.


Risk Assessment

Next risk assessment will be for reporting in March 2021

 

Bob Pannell (Clerk)



East Winch and West Bilney Parish Council

Minute Number  05/20

Minutes of the Parish Council Meeting held on Monday 14 December2020

 

Minutes of the Parish Council Meeting held on Monday 14 December 2020

                                                At Middleton Village Hall

 

Attendance - Parish Councillors : Mrs N Steele, Mr N Velzeboer Mr M Place  and  Mr A Yarham

In attendance  – Mr Sam Adkin, Mr Andy Bellehouse and Mr R Pannell (Clerk)

 

01    The Chair opened the meeting at 7.32 pm and welcomed all those in attendance.

 

02    There were no declarations of interest from members present.

 

03    Co-option of Councillors

The Chair, having advised members of the Council that both Mr Adkin and Mr Bellehouse were candidates for co-option to Council. (Both had answered questions previously) asked if they  accepted both candidates for co-option. Council agreed unanimously and Mr Adkin and  Mr Bellehouse were offered the position of Co-opted Councillors which they accepted. 

       04  Council approved Minutes of the Parish Council Meetings held on 2 March, and

30 July 2020 and Notes to Minutes 14 April, 5/July, 13 August, 14 September and 2 November 2020.

 They were duly approved and Council agreed to have them signed at a later date


 05  Village Hall

 The Chair reported that she thought that Village Hall was available to book for a meeting but they had no Chair, Secretary or Treasurer.for the committee. She was advised by Mr Yarham that Mr Harrod was still acting as Treasurer until someone could be found to take over from him.

Council agreed that we should try and make a booking for the 11 January 2021 meeting.

The chair agreed to find out who was taking bookings and let the Clerk know

       06  Risk Assessment.

             Mr Yarham had agreed to undertake this work and gave his first report September/October.

 For the record reports are undertaken in :- January/February and reported at the March Meeting; May/June and reported at the July Meetin; September/October and reported at the November Meeting

 Mr Yarham reported that all was in order apart from a salt bin at Station House required a top up. (Clerk to arrange), lights not working at the post office corner (electricity supply fault which has been rerported) and one in Church Lane (Clerk had reported and was waiting for the engineer to visit) and the Notice Board on the A47 at West Bilney was in a poor state of repair. The Chair advised that Council had agreed not to use it some months back as always dirty due to passing traffic. After discussion council agreed it should be taken down and disposed of and Mr Yarham agreed to do this.

        07  Planning

Council shared information about the Wellness Resort project. The general concerns were with the current road structures being able to accommodate resort users traffic levels. Concerns were also  expressed about the noise levels, once the site was fully operational, if some restriction on the type  of equioment being used on the water was not set out in planning conditions.  It was also felt that a  full ecology report should be undertaken as part of the planning process. As current meetings were as part of the consultation process and this was being co-ordinated by the Leziate and Ashwicken  Parish Council we should hold back full comments until the planning application was issued. 

 

Planning Application 19/01929/F- The Old Forge, Lynn Road – whelping room

                Borough Planners are still debating this application wirh the owners.

 

          08  Street Lighting

 Street lights on A47 were still not working and a notice has been setup informing road users. of the situation.

 

    09  Finance

    Financial position report was issued to councillors. (A copy of the report is attached to the minute  book) At the end of November 2020 the bank account was £23,091.69.

                Appreoval was given to issue cheques for the following :-

                Chq No 100323 – Clerks salary and expenses (Nov 20)                                    £247.33

                Chq No 100324 – Middleton Village Hall Hire                                                  £22.00

                Precept

                Council discussed the possible future projects which could have an effect on the Precept.

Street Lights in Common Road from the A47 through the wooded stretch of the road (Appro half a mile down) The Clerk agreed to try an establish an estimated cost.

          The purchase of a second mobile speed sign (SAM 2)

           Footpath from Station Road to the post office

            The impact of the Precept level and the effect on Council Tax

            The Precept will be agreed and set at the next Council Meeting.

 

     10  Any Other Business

           The meeting dates for 2021 were agreed with Council. They will be :-

           Monday 11 January 2021; Monday 1 March 2021; Monday 10 May 2021

           Monday 5 July 2021; Monday 6 September 2021;Monday 1 November 2021

 

11 Date of next meeting – Monday 11 January 2011 commencing at 7.30pm; venue to be announced later.

    There being no other business the Chair thanked all for attendance and closed the meeting at 8.50 pm.

 

Notes relating to e-mail 13 August asking for approval of application for Certificate of Exemption for account period 1 April 2019 to 31 March 2020.

 

1.         E-mail-13 August 2020 was sent to all members of East Winch and West Bilney Parish  Council requesting their opinion on

"Should East Winch and We*t Bilney Parieh Council apply for a Certificate of Exemption for the above period."

 

2. The following members of Council responded "Yes"

Nell Steele

Nic Velzeboer

Mel Price

Alan Yarham

3.         This gave a unanimous support of councillors in favour of applying for the Certificate and the Clerk was asked to complete the application for the Chair, Cllr Nell Steele, to sign.

4.         This was duly done and the request was signed on Monday 17 August 2020

Chairman:- Mrs Nell Steele, 3 Southview Cottages, Common Road, West Bilney, King's Lynn PE32 13JX.

Telephone 01553 840814


More information about this, and 'Receipts and Payments" for year ending 31 March may be seen here


 

Clerk:- Mr Bob Pannell, 21 Baldwin Road,  King's Lynn Norfolk. PE30 4ALt

Telephone 01553 775724

_____________