MINUTES OF PARISH COUNCIL MEETINGS.
Minutes of recent meetings of the Parish Council may be seen below.
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Minute Number 3/18
Minutes of the Parish Council
Meeting held on Monday 9 April 2018
Attendance –
Parish Councillors :- Mrs N Steele, Mr K Harrod, Mr N
Velzeboer, Mrs S Davison,
Mr M Place and Mr Wright
Apologies – Mr A Yarham
In attendance
:- Clerk, Mr R Pannell and 2 Parishioners
01 The Chair
opened the meeting at 7.30 pm and welcomed all those in attendance.
02 Declarations
of Interests
The Chair
reminded Councillors to advise the Clerk if they should need to declare an
interest.
03 A47 Crossing
The meeting was called to
enable discussions to take place regarding a possible crossing for construction
on a site close to the Gayton Road junction and the A47. This has been prompted
by the Highways England staff who have asked for the views of the Council on
having a controlled or uncontrolled crossing and where it should be located.
After discussions Council
agreed by a majority to recommend a controlled crossing sited to the Burnham Mews
side of the junction, which would be closer to the bus stop, subject to a
suitable pathway being provided. The Chair agreed to respond on behalf of the
Council and would seek to have some indication of the timescale involved.
04 Any Other Business
Payments –
Council approved the following payments
Chq No
100226 – Westcotec (Street maintenance Feb/Mar 18) £35.16
Chq No
100227 – Clerks Salary/Exp (March 2018) £252.94
Bill
Payment of Clerks Tax (Jan/Feb/Mar 2018) £154.20
Council approved year end finance reports to go to
Internal Auditor
O5 Date of next meeting Thursday 10 May 2018 at the Village Hall commencing at 7.30pm
This meeting to be preceded by the Annual Parish
Assembly which will commence at 7.00pm
There being no other business the Vice-Chair thanked
all for attendance and closed the meeting at 7.55 pm
THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND
Clerk to the Council
Mr R Pannell
21 Baldwin Road
King’s Lynn
01553 775724
East Winch Parish Council
Minute Number 2/18
Minutes of the Parish Council
Meeting held on Monday 5 March 2018
Attendance - Parish Councillors :- Mr K Harrod, Mr N
Velzeboer, Mrs S Davison, Mr A Yarham
Mr M Place and Mr Wright
Apologies – All present
Absent - Mrs N Steele due to hospitalisation
In attendance
:- Cllr J Moriarty, Clerk, Mr R Pannell and 3 Parishioners
01 The Vice
Chair opened the meeting at 7.37 pm and welcomed all those in attendance.
02 Declarations
of Interests
The Vice Chair reminded Councillors to advise the
Clerk if they should need to declare an interest.
03 Minutes of
the Parish Council Meeting held on Monday 8 January 2018 were approved as a true record and signed by
the Vice Chair.
04 Matters
arising from the Parish Council Meeting held on Monday 8 January 2018
Red Telephone Kiosk –
Mr Harrod reminded the meeting of the statistics surrounding the issue
of surviving a cardiac arrest. Time was of an essence and with the proximity of
East Winch to the hospital if this would be a deciding factor in any decision
about a defibrillator being housed in the village.
Council decided to see if the Ambulance Service would
attend a meeting to discuss the issues. Clerk to try and arrange.
Merits of a defibrillator at the village hall – This
obviously has one of the highest footfalls in the village and its location is
well known which is a probable advantage over the kiosk.
Railing issues at A 47 and Gayton Road junction – No
substantial change to the position. Keep under review
Shrubs overgrowing pathway at Wilcon – Clerk has
reissue a request for action in the next Rangers visit which is due w/c 5/3/18.
05 10 Minute
Open Forum for Parishioners (Nothing reported)
06 Reports and
information from County and Borough Councillors
Councillor Moriarty advised Council that due to the
recent weather conditions Waste collections were running behind and a “catch up
plan” was in place
07 Village Hall – Nothing to report
08 Playing
Field
Grass cutting Mr Harrod to report on setting up a
contract – He reported that flexible arrangement had been made with a
contractor so that there would be an alternate cutting by Borough Council and
Private contractor every three weeks during the season.
9 Risk
Assessment Inspection – Report from Mr Harrod for January/February 2018
inspection. He advised all was well except the salt bin in Church Lane required
filling. Clerk to report. Mr Wright was concerned that the salt bin in Station
Road was underused and asked if it was possible to resite it nearer to the post
office corner area. Clerk to discuss with the Highways Engineer.
10 Silica Sand – General update on latest
position Vice Chair – Mr Harrod reported that the next liaison meeting was
scheduled for 19 March 2018 and would be followed on the 20 March 2018 with an
exhibition in the Village Hall for the public (details to be published when
known).
11 Planning
Matters
Chair to report on outcome of second letter to the
Developers of the new development at the A47 end of Station Road. This item to
be covered at next meeting
18/00328/F – Construction of timber framed carport and workshop – Lower
Farm, Church Lane. After discussion Council unanimously agreed there were No
Objections to this application.
Council to note
17/01785/F – Single storey garden house – Old Station House, Gayton
Road….PERMITTED
17/02202/PACU3 – Change of use agricultural building to two homes –
Magpie Farm Main Road, West Bilney…APPROVED.
17/01860/F – Residential annex and garage – Lodge Cottage, Main Road,
West Bilney.
PERMITTED
(Note Clerk, in
discussion with the Vice Chair, was concerned on the way in which these
discussions were conducted. To be an agenda item for the next meeting)
12 Highway
matters
Speed Signs along Common Road – There had been no
progress on this issue. Clerk to ask Highways
Engineer for a time estimate as to when this work is
to be done.
Regarding the condition of the area immediately
outside of the Village Hall the Vice Chair advised Council that he had been informed that three new posts
were on order and Highways would clean the whole area up when they arrived.
Restoration of Footpaths – Mr Wright reported that he
had made contact with the Highways Footpath Officer (who had agreed to put up signs) and the
Ramblers Association who were anxious to use it when this had been completed.
Mr Wright to consult with the Webmaster on having details put onto the website.
New signage on the A47 Road Improvement Project –
Apart from removing the incorrect signage no further work has been done. Clerk
to contact Councillor Middleton requesting update.
13
Correspondence received since last meeting
Norfolk
ALC Newsletters 18/1, 25/1, 30/1, 8/2, 15/2 and 22/2
Temporary
road closure West Bilney
Community
Action Norfolk Job Newsletter
Police
Newsletter (January 2018)
Highways
Rangers Visit
Saddlebow
Bridge roadworks update
Invite to
the “In Good Company Summit”
Norwich
Western Link
NALC
Information update
Norfolk
Playing Field Association Newsletter
Funding
secure for Residents of Rural Norfolk.
Community
Action Norfolk Funding Newsletter
Saddlebow
Closures
Community
Action Norfolk Job Opportunities
A Vision
for Norfolk (Leader of NCC)
(Clerk
advised Council that it was their duty to raise any issues resulting from the
correspondence should it be necessary)
14 Street
lighting matters
Clerk advised
that he had been informed that electricity charges were shortly to be
increased.
15 Finance
To approve accounts and payments
Jan/Feb
Cheques
Chq No
100219 – Westcotech (Street light maintenance Dec 17 and Jan 18) £35.16
Chq No
100220 – Clerks Salary / Exp (January 2018) £241.30
Chq No
100221 – Clerks Salary / Exp (February 2018) £241.30
Chq No
100222 – LC Public Advisory Serv. (Clerks Course) £20.00
Chq No
100223 – Annual Church Maintenance Grant (2017/2018) £1250.00
Chq No 100224 – Village Hall Hire (2018
and planning meetings 2017)
£150
Chq No
100225 – BCKLWN (Dog waste collection 2017) £576.58
Financial position as at 28 February 2018 was approved
by Council and copy of report held with the Minutes of this meeting.
Review Annual Maintenance Church Grant and approve
payment. Council agreed that as the current amount (£1050) was last reviewed in
2014 an increase would be appropriate now. This figure was set as £1250 to take
immediate effect
16 Any Other
Business
Defer presentation on Free Home Fire Risk Checks and
Smoke Detectors
Data Protection Officer - Clerk would report further
on this at the next meeting after he had attended a training course.
17 Date of
next meeting Thursday 10 May 2018 at the Village Hall commencing at 7.30pm
This meeting to be preceded by the Annual Parish
Assembly which will commence at 7.00pm
There being no other business the Vice-Chair thanked
all for attendance and closed the meeting at 8.43pm
THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND
EAST WINCH AND WEST
BILNEY
Financial Statement to February 28th. 2018
|
|
|
Bank Balances – 31 December 2017
|
£
|
|
Current Community Account
|
2512.49
|
|
HSBC BMM Account
|
8063.30
|
|
|
|
10575.79
|
Receipts
|
0.0
|
|
|
|
10575.79
|
Payments since September 2017
|
|
|
E-on Energy – Street Lighting)
|
|
|
Direct Debit January 2018
|
94.51
|
|
Direct Debit February 2018
|
94.51
|
|
Bus Shelter, seats etc – Cleaning
|
60.00
|
|
Cheque – Clerk salary and expenses – November 2017
|
251.26
|
|
December 2017
|
231.34
|
|
Clerks Tax _ October/November/December
|
154.20
|
|
|
885.82
|
9689.97
|
Bank Balances as at 28 February 2018
|
|
|
HSBC Community Account
|
1626.67
|
|
HSBC BMM Account
|
8063.30
|
|
Total
|
|
9689.97
|
Clerk to the Council
Mr R Pannell
21 Baldwin Road
King’s Lynn
01553 775724
______________________________
Minute Number
1/18
Minutes of the Parish Council Meeting held on Monday 8 January 2018
Attendance - Parish Councillors :- Mrs N Steele, Mr K
Harrod, Mr N Velzeboer,
Mr M Place and Mr Wright
Apologies – Parish Councillor :- Mrs S Davison, Mr A
Yarham and Mr Wilson
In
attendance :- Cllr J Moriarty, Clerk, Mr R Pannell and 3 Parishioners
01 The Chair
opened the meeting at 7.32 pm and welcomed all those in
attendance.
02
Declarations of Interests
The Chair
reminded Councillors to advise the Clerk if they should need to declare an
interest.
03 Minutes
of the Parish Council Meetings held on Monday 6 November and 27 November
2017.
were approved as
a true record and signed by the Chair.
04
Matters arising from the Parish
Council Meetings held on Monday 6 November and
27 November
2017.
Red Telephone Kiosk – The Clerk read Mrs Davison report which
indicated that using the Kiosk for
a book swap use
was unsuitable due to its location. Council also noted the contact she had with
the
parishioner who
made the suggestion and that the lady concern was interested in helping the
Council
with project
work.
Merits of a defibrillator at
the village hall – Clerk reported that Pentney Council had made the
decision
to use the
Telephone Kiosk to house a Defibrillator. Discussions were now under way with a
supplier
and that they
were looking for funding through the National Lottery. It was anticipated that
it would be
several months
before the Lottery Grant outcome was known. After discussion Mr Harrod agreed to
do some research
to establish answers to questions raised and report back.
Railing issues at A 47 and Gayton
Road junction – Chair allowed discussion on the recent
Highways
England road
improvement scheme at this item. A parishioner had written to the Council
requesting that
his letter be
forwarded to Highways England requesting answers to several questions. Council
agreed to
this but stated
that it would make its own comments known at the appropriate time and would
simply
pass the letter
on without comment. The Chair reminded all present that Cllr Middleton had
agreed to
fund the repair
to the Railings and had the work put into the County Council plans. Clerk would
contact
Cllr Middleton
outlining the current position and seek a progress report from him on the
railing.
Mr Place
commented that Council should wait for answers before taking any further action.
Was agreed.
Shrubs overgrowing pathway
at Wilcon – Clerk has requested assistance from the Ranger Team
but
has no further
information at this time.
05 10 Minute
Open Forum for Parishioners (Nothing reported)
06 Reports
and information from County and Borough Councillors
Cllr Moriarty updated Council on progress regarding the
Boundary Review for King’s Lynn and West Norfolk and that the consultation
period ends on 15 January 2018. He will keep under review.
Regarding changes to the Borough Planning Application
procedures he gave his apologies for the poor manner in which this had been
communicated and for the lack of consideration by the Borough.
He
urged Council to have a matter “called in” to him as soon as they felt that
there was a possible conflict so that there was an access to the Planning
Committee.
07 Village
Hall – Nothing to report
08
Playing Field
Grass
cutting - Mr Harrod reported that
the Borough had cut the grass 6 times during 2017 and
had
established that the Council did not expect it to change during this year. He
had made enquiries
regarding
having a contractor cut in between the Council cuts at a cost of £80/cut.
Council agreed that
this was a
sound strategy and asked him to make the arrangements. Council asked the Clerk
to make
financial
provision to do so.
09 Risk Assessment Inspection – Mr Harrod
volunteered to do the January/February 2018
inspection
10 Silica
Sand – Norfolk Minerals Site Specific Allocations decision
Council noted
that the plan had been adopted. Cllr Moriarty indicated that the Planning
Application for
the MIN40
development could be expected in the near future from discussions he had
received from
Silbelco.
11
Planning Matters
Chair
reported that there had been no response to her letter to the Developers of the
new development at
the A47
end of Station Road. She agreed to
write again and copy Borough Planning into the
correspondence.
12
Highway matters
Speed
Signs along Common Road – There has been no action to date.
The water
collection at the entrance to Common Road from the A47 had been caused by
blockages to
the
drainage system between the East Winch Charities allotments and the Norfolk
Wildlife Trust land.
Mr Harrod,
on behalf of East Winch Charities, thanked Wilsons Farms for the extensive help
they had
given in
resolving the problem and the help of Mr Yarham. Further cutting back and
clearance issues
still need
to be resolved but the immediate problem is under control
Mr Wright
suggested that restoration work be planned for certain footpaths. Council asked that he
provide
details for a discussion to be held at the next meeting.
During a
private meeting to discuss projects which might be included in the Precept
request, the issue of
a path to
the Post Office was considered. As
a result of this the Clerk was asked to arrange a meeting
with
Andrew Wallace of Highways to get a professional view on the feasibility of
doing so and
associated
costs.
13
Correspondence received since last meeting
Norfolk
ALC Newsletters 7/11, 14/11, 16/11, 23/11, 29/11 and 13/12
Norfolk
ALC AGM Papers
Community
Action Newsletter
Police
Newsletter (November and December 17)
UK Power
Network – help information in the event of a Power Cut
Tesco Bags
of Help Funding
Various
updates on A47 road works
Norfolk
Voice November 17
King’s
Lynn - Hunstanton Railway Project Open Day
External
Auditor Appointment
Came and
Co Insurance Matters Christmas Greetings
Christmas
Greetings from the Mayoir of King’s Lynn
Grants and
other funding sources
Norfolk
County Council Budget Consultation
Silica
Sand Review – Notice of Adoption
14 Street
lighting matters – Nothing to report
15
Finance
Council
approved payments following
December
Cheques
Chq No
100216 – Mr Bland maintenance work to December 17 £ 60.00
Chq No
100217 – Clerks Salary / Exp (November 2017) £ 251.26
Chq No
100218 – Clerks Salary / Exp (December 2017) £ 231.34
Authorisation of Clerk’s
PAYE Tax On Line Payment (Oct/Nov/Dec 17) £ 154.20
Financial
position 31 December 2017 Report presented to Councillors who approved and a
copy kept
with the
Minute Book
Precept for 2018/2019 –
Council discussed the draft proposals presented by the Clerk. After ensuring
that
provision had been allowed for Playing Field grass cutting, exploration costs
into a path to the Post
Office and
donations provision Council agreed that the Precept request be held at last
year’s figure of
£12500.
This also reflected their concerns that parishioners should not incur increases
in household
expenses.
16 Any
Other Business
Defer
presentation on Free Home Fire Risk Checks and Smoke Detectors
Council
confirmed meeting dates for 2018 as
Monday 5 March
Thursday
10 May
Monday 25
June
Monday 3
September
Monday 5
November
17
Date of next meeting Monday 5 March 2018 at the Village Hall commencing at
7.30pm
There being no other business the Chair thanked all for
attendance and closed the meeting at 9.10pm