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Minutes of Parish Council Meeting



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MINUTES OF PARISH COUNCIL MEETINGS.


Minutes of recent meetings of the Parish Council may be seen below.

FOR 2014 ONWARDS THE SYSTEM HAS CHANGED A LITTLE.
In order to make it easier to find individual files Minutes are now saved as a set, year by year,

SEE THE BOX BELOW for years 2014, 2015 and 2016.

Those of earlier meetings may be downloaded - click on this link and select the file you require.

Minutes

Select by year, as required, and select the minutes required which may be read/downloaded - all are pdf files.
2015
2016
2017


Note.
Minute No. 8 shown below is  DRAFT and has yet to be approved by the Parish Council.

See box above with links to minutes that have been approved.


East Winch Parish Council

Minute Number 8/17

Minutes of the Parish Council Meeting held on Monday 6 November 2017

Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mr N Velzeboer, Mrs S Davison

Mr A Yarham, Mr M Place and Mr D Wright

Apologies – Parish Councillor :- Mr Wilson

In  attendance :- Cllr G Middleton, Cllr J Moriarty, Clerk, Mr R Pannell and two Parishioners

 

01  The Chair opened the meeting at 7.34 pm and welcomed all those in attendance.


02  Declarations of Interests

The Chair reminded Councillors to advise the Clerk if they should need to declare an interest.


03  Minutes of the Parish Council Meetings held on Monday 4 September and  26 October 2017

were approved by Council and signed by the Chair

 

04   Matters arising from the Parish Council Meetings held on Monday 4 September and 26 October 2017.

Red Telephone Kiosk –  Mrs Davison reported that there was no further information regarding hybrid vehicle charging since the last reported position. The Chair thanked Cllr Davison for her efforts and Council agreed that this item should be put on the reserve list. The Clerk has received a suggestion from a parishioner regarding the use as a site for free book swaps. She has previous experience of seeing a successful use of a kiosk in this form. The Clerk would ask her if she would like to discuss the scheme with Cllr Davison.

Merits of a defibrillator at the village hall – Clerk reported that Pentney were progressing similar ideas and suggested that Council should see how they progressed before taking any further action. Council agreed.

Damage to seat outside Adrian Flux site – Mr Yarham reported that the seat had been repaired. The Chair thanked him for his efforts.

Railing issues at A 47 and Gayton Road junction. Cllr Middleton informed Council that he had decided  to use part of his £6000 Highways allowance to fund the repair to the railings and it was now included in the work programme. He also agreed that if the Council wished to pursue having a dropped kerb for wheel chair crossing he would give it his full support to such a scheme. The Chair thanked him for the commitment to the village.

Shrubs overgrowing pathway at Wilcon – Clerk asked for clarification on location, which was given. Council agreed that the Rangers team be asked to cut back the shrubs and hedgerow.


05   10 Minute Open Forum for Parishioners (Nothing reported)

 

06   Reports and information from County and Borough Councillors.

Cllr Middleton had already reported (item 4).

Cllr Moriarty updated Council on the latest position regarding the Boundary Commissioners enquiry. It was now proposed, by them, to have East Winch in the Gayton Ward with two Borough Councillors sharing the workload. The consultation will continue to mid January 2018 with the final position being announced in April 2018. Cllr Moriarty to send copy of letter to Clerk.

 

07  Village Hall

Nothing to report.


08  Playing Field

Inspection of equipment – after discussions Council agreed that the current system was adequate. However, grass cutting may become an issue and to be kept under review

 

09  Risk Assessment Inspection – Report for September/October 2017 – Mr Harrod reported that there were no issues that required action

 

10  Silica Sand – Nothing to report

 

11  Planning Matters

17/01944/F – Replacement of existing timber bird aviaries with steel framed structure. RSPCA Norfolk Wildlife Hospital, Gayton Road  After discussion Council agreed that there were no problems and Approved the application.

17/01785/F – Single storey garden house at Old Station House, Gayton Road. After discussions Council Approved this application.

Cllr Wright raised the issue of the non-movement of a telegraph pole and the splay entrance size at the new development site at the A47 end of Station Road. The Chair advise that she would be writing to the developers on the situation and would copy the Borough Planning Officer. 

 

12   Highway matters

Speed Signs along Common Road – Clerk reported that he was awaiting an update from Highways 

 

13   Correspondence received since last meeting

Norfolk ALC Newsletters 5/9, 13/9, 21/9, 4/10, 10/10, 23/10 and 26/10(AGM Notices)

Community Action Newsletter 16/9

Police Newsletter (September)

Council Tax Support Scheme

Mayor’s Gourmet Dinner

Saddlebow/A47 works

Data Protection Bill

Norfolk Police Restructuring papers

Meet the Leader NCC

Came and Co Insurance Matters (PF Equipment Inspections)

Breach of Conditions Notice – Land at Mill Drove, Blackborough End

Donation request re Norfolk / Suffolk 4X4 Response.

 

14   Street lighting matters

Revised Maintenance Contract – Council agreed the following:-

Enter into a three year contract for equipment maintenance with Westcotec

That lights remain turned on for the full night time period

Mr Harrod agreed to check the lights at the A47 end of Station Road as there seems to be a problem and advise the Clerk of the outcome.


15   Finance

Council approved the accounts and payments as detailed below.

October Cheques

Chq No 100211 – Clerks Salary / Exp (September 2017)                                     242.42

Chq No 100212 – Clerks Salary / Exp (October 2017)                                         261.22

Chq No 100213 – J B Gardening Services  weed killing spray at Maids Head    £20.00

Authorisation  of Clerk’s PAYE Tax On Line Payment (Jul/Aug/Sep)                154.20

 

Financial position 31 October 2017

Donations

Council considered two request for donations

The Suffolk and Norfolk 4X4 rescue teams.  Council agreed not to support this as they believed the service was too remote from the village to gain any benefit.

The Chair made a request for funding to help with the repair work on the Church wall and then registered an interest and took no part in the debate that followed. Council agreed that this was a community issue but felt unable to make any recommendations due to the lack of quotations for the work to be done. They recommended that the issue be presented again when more information was available.

Precept preparation for 2018/2019 - The Clerk requested that Council consider what, if any, projects might be considered for the next financial year and advise him accordingly. Council have to consider setting the Precept at the January 2018 meeting and details are required to allow the Clerk to set a budget for discussion.


16   Any Other Business

Defer presentation on Free Home Fire Risk Checks and Smoke Detectors - Clerk to attempt to get a date as soon as possible.

Discussion ref Mains Gas for the village – Council agreed that there was no point in pursuing this  subject as there was insufficient volume of use to make any financial investment viable from the suppliers viewpoint.

Greetings” for new residents to the village. Council decided to take no further action on this item.

 

17   Date of next meeting Monday 8 January 2018  at the Village Hall commencing at 7.30pm

 

There being no other business the Chair thanked all for attendance and closed the meeting at 9.08pm   

 

THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND

 

Clerk to the Council

Mr R Pannell

21 Baldwin Road

Kings Lynn


 

Financial statement (Appendix to minutes 6/11/17)

BANK BALANCES (31 August 2017)

£

Current Community account

9619.01

 HSBC BMM account

8061.57

 

17608.58

 

 

Receipts (Interest)

0.81

VAT Refund

1329.42

 

19010.81

Payments since last statement

 

E-0n Energy (Street lighting)

 

Direct Debit - September 2017

94.51

Direct Debit – October 2017

91.46

Bus shelter/seats etc. - cleaning

60.00

Gayton Road – new street lights

6420.82

Cheque Clerks Salary & Expenses (July 2017)

241.30

Cheque Clerks Salary & Expenses (August 2017)

252.24

 

7255.81

Balances as at 31 October 2017

11755.00

 

 

Bank BALANCES AS AT 31 October 2017

 

HSBC Community Account

3692.62

HSBC BMM Account

8062.38

Total

11755.00




____________________

Minute Number 7/17

Minutes of the Parish Council Meeting held on Thursday 26 October 2017

 

Attendance - Parish Councillors :- Mr K Harrod, Mr N Velzeboer, Mrs S Davison Mr A Yarham and Mr M Place

Apologies – Parish Councillors:- Mrs N Steele and Mr Wilson

In attendance :- Clerk Mr R Pannell

01 The Vice-Chair opened the meeting at 7.30 pm and welcomed all those in attendance.


02 Declarations of Interests

The Chair reminded Councillors to advise the Clerk if they should need to declare an interest.


03 Planning

17/01793/F – Siting of mobile home for temporary accommodation of full time carer at Hill Back Farm, Walton Road, East Winch.

After discussion Council had No Objections to this application


17/01860/F – Residential annex and garage and carport block at The Lodge Cottage, Main Road
West Bilney

After discussions Council had No Objections to this application


17/01914/F – Repositioning of existing static caravan and erection of storage building, (retrospective) at the rear of The Lodge Cottage, Main Road, West Bilney

After discussion Council made the following observations

They were concerned that hedgerows and trees had been removed from parts of the site.

The application document (item 15) makes no mention of this. Council would have objected to this

Heavy goods vehicles have been observed on the site and Council would have requested that Highways were asked to check entrance and exit from the A47 for safety purposes.

Council would have requested to know what the Storage unit was to be used for.


04 Urgent A O B items

Finance – Payments

Chq No 100209 – Westcotec Ltd. Street Light Maintenance (Aug/Sep 2017) £35.16

Chq No 100210 – Mazars LLP External Audit 2016/2017 £150.00

 

05 Date of next meeting Monday 6 November 2017 at the Village Hall commencing at 7.30pm.

 

There being no other business the Vice-Chair thanked all for attendance and closed the meeting at 8.05pm


Minute Number 6/17

Minutes of the Parish Council Meeting held on Monday 4 September 2017

Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mr N Velzeboer,

Mr A Yarham and Mr M Place

Apologies – Parish Councillor Mrs S Davison

In attendance :- Cllr G Middleton, Cllr J Moriarty, Clerk Mr R Pannell and 5 parishioners


01 The Chair opened the meeting at 7.30 pm and welcomed all those in attendance.


02 Declarations of Interests

The Chair reminded Councillors to advise the Clerk if they should need to declare an interest.


03 Appointment of a new Parish Councillor

Mr David Wright confirmed that he offered himself as a candidate. The Chair supported this and Council confirmed their approval and Mr Wright was formally invited to join the Parish Council, which he did.


04 The Minutes of the Parish Council Meeting held on Monday 26 June 2017 were approved as a true  record and signed by the Chair


05 Matters arising from the Parish Council Meeting held on Monday 26 June 2017

Red Telephone Kiosk – As Mrs Davison was absent no report was taken. (Subsequently Mrs Davison  submitted the following information. Of the three companies who have been contacted two are not interested and information is still awaited from the third. They do, however, indicate that they feel the electricity supply may be inadequate. Charging point for hybrid vehicles).

Merits of a defibrillator at the village hall – Mr Harrod reported on that the Trustees would be supportive should action be taken. The need for people to volunteer as operators and the costs need to be established before progressing further. The Clerk to follow up. Cllr Moriarty indicated that Castle Acre had managed to get equipment for no cost and agreed to advise the Chair of the details.

Damage to seat outside Adrian Flux site – Mr Harrod reported that Mr Yarham would follow up this issue.


06 10 Minute Open Forum for Parishioners

There were no issues raised.



07 Reports and information from County and Borough Councillors.

Cllr Middleton explained that he would attend meetings whenever possible but indicated that this would probably be alternate meetings. He advised that the speeding issues on Common Road were still being considered by Highways.

With respect to the railing issues at Gayton Road and the A47, discussions had been held with Highways England. They at this stage do not attach it as a high priority issue but a final resolution is awaited. However, NCC have agreed that should Highways England not comply, they will make arrangements to replace the railings. In answer to a question from a parishioner on the issues of Health and Safety, Cllr Middleton advised that as Highways England are custodians of the railings it would be their responsibility.

Cllr Moriarty advised that the Borough Council had reported on the Boundary Review study which recommended reducing the number of Councillors from 62 to 54. This would give each Councillor some 2500 parishioners for each Ward. East Winch and West Bilney would join with Gayton whilst Castle Acre would be joined with Massingham. Should this view be supported by the Boundary  Commissioner then it will become operational for the 2019 elections.


08 Village Hall

Mr Harrod reported that maintenance checks for asbestos and electricity safety issues were being made. In terms of bookings he was pleased to advise that bookings were ahead of last year for the same period.  


09 Playing Field

Grass is being cut every six weeks. It would be preferable to have it cut more frequently but will be  reviewed towards the end of this year.


10 Risk Assessment 

Mr Harrod volunteered to do the September/October inspection.


11 Silica Sand

Nothing further to report at this time.


12 Planning Matters

Nothing to report

 

13 Highway matters

Hedge Cutting – This appears to have now been actioned

Site meeting on dangerous driving and speeding along Common Road – Clerk reported that Mr Wallace (Highways Engineer) agreed that it may help to have signs, both on the verges and painted on the road. This would be actioned as soon as possible. It was noted that changing the speed limit and installing traffic calming measures was not an option.

The pathway outside Wilson Drive is overgrown by shrubs. The Borough Council have cleared the alleyway  but advise that the front is not their responsibility. Clerk to make enquries.

 

14 Correspondence received since last meeting

Norfolk ALC Newsletters 28/6, 5/7, 11/7, 20/7, 27/7, 3/8. 9/8 and 11/8

Community Action Newsletter 15/7, 1/8 and 16/8

Defibrillator for your Community

Electoral review of KLWN 22/7 and 3/7

Parish Partnership Scheme

Sibelco Ltd – Leziate Quarry

Norfolk Single Issue – Silica sand review

Swaffham Visual Arts Festival

Speeding on Common Road

Norfolk Strategic Framework Consultation

NHS West Norfolk CCG Patients and Stakeholders Newletter

Highways and Community Rangers visit w/c 11/9/17

Highways England – Better Journeys on Better Roads (Improvement Programme)

CPRE Vision for Norfolk.

Name and address information for Grasmere, A47.

 

15 Street Lighting

Street light opposite 3 Station Road is out. Clerk to report.

 

16 Finance

To approve accounts for payment:-

February Cheques

£

Chq No 100204 – Mr Bland Bus shelter and seat cleaning                       60.00

Chq No 100205 – Westcotec – Gayton Road street lights                      6,420.82

Chq No 100206 – Westcotec – Street light maintenance (Jun/Jul 17)          95.48

Chq No 100207 – Clerk’s Sal/Exp (July 2017)                                           241.30

Chq No 100208 – Clerk’s Sal/Exp (August 2017)                                      252.24

 

Financial position 31 August 2017 was approved by Council and signed by the Chair. (Copy attached to these minutes in the Minute Book).

 

17 Any Other Business

Road signage for RSPC site. Council discussed this and felt that it was unnecessary.

Defer presentation on Free Home Fire Risk Checks and Smoke Detectors – Clerk to try and arrange for the November meeting.

Item for next agenda – Greeting on new residents joining the village.

 

18 Date of next meeting Monday 6 November 2017 at the Village Hall commencing at 7.30pm

Clerk to the Council 

Mr R Pannell

21 Baldwin Road

Kings Lynn 

01553 775724

___________THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND___________



East Winch Parish Council

Minute Number 5/17

Minutes of the Parish Council Meeting held on Monday 26 June 2017

Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mrs S Davison, Mr N Velzeboer,
Mr A Yarham and Mr M Place

Apologies – Parish Councillor Mr Wilson and  Cllr G Middleton

In  attendance :- Cllr J Moriarty, Clerk Mr R Pannell and 5 parishioners


01  The Chair opened the meeting at 7.32 pm and welcomed all those in attendance.


02  Declarations of Interests

      The Chair reminded Councillors to advise the Clerk if they should need to declare an interest.


03  Appointment of a new Parish Councillor

      The Clerk reported that as a vacancy still remained on Council he had been advised to ask if parishioners wished to have an election. If less than ten made the request within 14 days of the notice Council would be able to co-opt a suitable parishioner. If there were 10 or more making the request then an election would be called.


04  Minutes of the Parish Council Meetings held on Thursday 11 May 2017 were approved as a true record of the meeting and signed by the Chair


05   Matters arising from the Parish Council Meetings held on Thursday 11 May 2017

       Red Telephone Kiosk –  Mrs Davison updated Council on use of kiosk for charging point for hybrid vehicles that a supplier of suitable equipment was Tesler and she was making further enquiries.

Council then discussed the merits of a defibrillator and it was generally thought that the village hall may be a better position. Mr Harrod would discuss position with the Trustees

       New Notice Board – The Chair thanked Mr Harrod for the work he had done in securing a replacement board. He in turn thanked Mr Yarman for help with the installation.

       Railings at Maids Head – Clerk reported that Councillor Middleton had successfully had repair work committed to the Highways Inspection team who had agreed to put it in their work programme.


06   10 Minute Open Forum for Parishioners

       Dangerous driving and potential speeding on Common Road has been reported by a parishioner who attended the meeting and explained the issues. It was agreed that the Clerk should contact Highways (Andrew Wallace and copy Cllr Middleton and Cllr Moriarty) requesting a site visit with the interested parties. Discussions to include warning signs and speed reductions along Common Road.

 

07   Reports and information from County and Borough Councillors

       Cllr Moriarty advised it would be announced shortly that food waste bins would allow

       non bio degradable bags to be used

       Regarding the review of silica sand deposits, the Inspector had written to NCC indicating

       that it would wise to remove the West Bilney Woods area from the development proposals.

       It is expected that a new Public Consultation document would be issued in September 2017 to

       eventualy go back to the Inspector for a final decision to be made.

       The Borough Council are reviewing the planning application procedures in an attempt

       to speed up the process. One area of change is that if the Planning Officer disagrees with

       the Parish Council’s view it will not automatically be referred to the Planning Committee.

       However, the local Borough Councillor will still retain the right to “call the application in”

       thus giving the Parish Council some form of recourse if it felt necessary.

    

08  Village Hall – Nothing to report


09  Playing Field

      Mr Harrod reported that the area had been cut today but as the long cut grass was left on the surface it  was unsightly and a could be a potential fire risk when it dried out. This was the third cut this season and he was maintaining a record of when these cuts take place for future reference

 

10  Risk Assessment Inspection – Mr Harrod reported that the only issue on the  May – June 2017 inspection was a damaged village seat outside of the Adrian Flux site. He had reported the issue to Adrian Flux Company but was still waiting for a response.
Regarding the TROD damaged post had still not been replaced and the seat outside the village hall is still to be moved. Clerk to contact Highways regarding the repairs to the TROD posts.

 

11   Silica Sand update  (See item 8)

     

12   Planning Matters

       Council Noted

       17/00404/FM – Continued use of disused quarry for field archery site.  Application Permitted

                                 Church Lane, East Winch

       17/00804/F – Change of use Service Station to DIY Distribution.  Application Permitted

                              West Bilney

 

13   Highway matters

       Chevrons Animal Centre corner, Gayton Road, have now been installed

       

14   Correspondence received since last meeting

       Norfolk ALC Newsletters 17/5, 23/5, 30/5, 8/6 and 15/6

       Community Action Newsletter

       Defibrillator for your Community

       Police Notice re Terror Attacks

       Private Pumping Stations

       KLBC Vigil in Remembrance of Manchester Attack

       Police Newsletter

 

15  Street lighting matters

      Still awaiting the invoice for the Gayton Road lights.

 

16   Finance

       To approve accounts for payment

       June Cheques                              

       Chq No 100200 – Clerk’s Sal/Exp (May 2017)                                                        £244.10

       Chq No 100201 – Internal Audit 2016/2017 C K Ward                                           £100.00

       Chq No 100202 – Replacement notice board additional cost                                   £144.60

       Chq No 100203 – Clerk’s Sal/Exp (June 2017)                                                        £251.26

       Authorization for on-line payment of Clerk’s Tax of                                               £154.20

 

       Financial position 31 May 2017

 

17   Any Other Business     

       Defer presentation on Free Home Fire Risk Checks and Smoke Detectors to a date to be agreed.     (Clerk to arrange when possible)

     Hedge cutting to be an agenda item for the next meeting

 

18   Date of next meeting Monday 4 September 2017  at the Village Hall commencing at 7.30pm

There being no other business the Chair thanked all for attendance and closed the meeting at 8.38pm   


THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND

Clerk to the Council

Mr R Pannell

21 Baldwin Road

Kings Lynn

01553 775724


East Winch Parish Council

Minute Number 4/17

Minutes of the Parish Council Meeting held on Thursday 11 May 2017

Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mrs S Davison, Mr N Velzeboer,

Mr A Yarham and Mr M Place             

Apologies – Parish Councillor Mr Wilson, Cllr G Middleton and  Cllr J Moriarty

In  attendance :- Clerk Mr R Pannell and 4 parishioners

01  The Chair opened the meeting at 7.30 pm and welcomed all those in attendance.

02  Declarations of Interests

The Chair reminded Councillors to advise the Clerk if they should need to declare an interest.

03  Appointment of Chair and Vice Chair for 2017/2018

Mr Velzeboer proposed and Mr Harrod seconded the reappointment of Mrs Steele to Chair which was agreed unanimously by the other Councillors and she accepted the position.

Mr Yarham proposed and Mr Place seconded the reappointment of Mr Harrod as Vice Chair which was agreed unanimously by the other Councillors and he accepted the position.

04  Appointment of a new Parish Councillor

The Clerk reported that a vacancy still remained on Council as those who had expressed an interest had withdrawn

05  Minutes of the Parish Council Meetings held on Monday 6 March 2017 were approved as a true record of the meeting and signed by the Chair

06  Matters arising from the Parish Council Meetings held on Monday 6 March 2017

Red Telephone Kiosk – Mrs Davison reported that the use of the kiosk for a community based project was difficult due to its location. She did, however, think it might be possible to house something like a charging point for hybrid vehicles. Council agreed that this was a possibility and Mrs Davison agreed to do further research. The Chair thanked Mr Bland for the work he had done in making the restoration of the site look so attractive.

New Notice Board – Council reviewed Mr Harrod’s recommendations and approved them. He will now  make arrangements to have a new board installed.

Railings at Maids Head – Clerk reported that in the light of the County Council elections he had been unable to process this issue further. He would, however, report the matter to the new County Councillor, Mr Graham Middleton. Mr Harrod would provide other useful contacts to the Clerk.

07  Open Forum for Parishioners

Parishioners expressed their sadness that the new house development in Station Road was not named after a known parishioner.

08  Reports and information from County and Borough Councillors.

There were no reports on this occasion.

09  Village Hall

Nothing to report.

10  Playing Field

Grass has been cut once in April and Mr Harrod is now keeping a record of when cutting takes placefor future reference if required.

11   Risk Assessment Inspection – Mr Harrod agreed to carry out the inspection for May – June 2017

12   Silica Sand – nothing to report

13   Planning Matters

Applications

17/00804/F – Proposed change of use of former service station to storage and distribution of DIY goods Main Road, West Bilney. After discussions Council agreed that there were No Objections to this application.

Council to note –

17/00010/F – 3 Station Road, East Winch. Two storey extension Permitted

17/00017/F – Land east of 32 Town Close, East Winch. Construstion of new 3 bedroom dwelling - Refused.

15/00378/NMA_1 – The Brambles, Ashwicken Road. Extension to existing property Permitted

14   Highway matters

Chevrons Animal Centre corner, Gayton Road. Clerk reported that this issue has been reported toHighways who have ordered another set of signs.

Condition of Station Road TROD – concern expressed that the warning posts were still not repaired to a satisfactory standard.

Mr Harrod agreed that he would report on this as part of the Risk Assessment inspection.

15   Correspondence received since last meeting

CPRE New Housing Targets – Council Pledge – Council discussed this and agreed to take no action

Norfolk ALC Newsletters 13/3, 20/3, 28/3, 26/4 and 3/5

Notice Public Inquiry – Wildlife and Countryside Act (VH 6/9/17)

Highways Maintenance Teams

Local Plan Review

Community Action April Newsletter

Update from RAF Marham

Notice Boards

Spring Council Matters

SNAP Notices of meeting 10/5/17

Temporary Station Road Closure 8/5/17 to 21/5/17

New House Name - Lucky Cottage - 1 Lynn Road.

Recycling Rewards

Insurance renewals

 Boundary Review Briefing by BCKLWN 22/6/17

NHS Newsletter

 

16  Street lighting matters

The installation of new lights on Gayton Road has been completed.

17   Finance

Council approved the following payment:-

Chq No 100192 – Mr Bland (bus shelter and seats cleaning)                             £ 74.98

Chq No 100193 – Dog Waste Collections (27/2/16 to 26/2/17)                         £ 567.84

Chq No 100194 – Westcotec (St Light Maintenance Feb/Mar 2017)                  £ 95.48

Chq No 100195 – Westcotec (                                  Apr/May 2017)                 £ 95.48

Chq No 100196 – NALC Subscription 2017/18                                                  £ 175.63

Chq No 100197 – Clerk’s Sal/exp (Mar 2017)                                                    £ 229.73

Chq No 100198 – Clerk’s Sal/exp (Apr 2017)                                                     £ 231.90

Authorization for on-line payment of Clerk’s Tax of                                           £ 153.00     

 Council approved the Parish Insurance with Came and Company from June 2017 to May 2018

Chq No 100199 – Came and Co                                                                           £ 437.43

Council approved Annual Government Audit Statement  contents.

Council reviewed and approve the Accounting Statements for 2016/2017

18   Any Other Business

 Norfolk Fire and Rescue Service – ref. Free Home Fire Risk Checks and Smoke Detectors

Clerk to arrange a speaker for next meeting.

19   Date of next meeting  Monday 26 June 2017 at the Village Hall commencing at 7.30pm

There being no other business the Chair thanked all for attendance and closed the meeting at 8.28pm 

THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND

Clerk to the Council

Mr R Pannell21 Baldwin Road   

Kings Lynn  01553 775724


__________________________


East Winch Parish Council

Minute Number 3/17    

Minutes of the Parish Council Meeting held on Monday 6 March 2017

                                           

Attendance - Parish Councillors:- Mrs N Steele, Mr K Harrod, Mrs S Davison and Mr A Yarham.


Apologies – Parish Councillor Mr Wilson and Mr N Velzeboer,

In attendance :- Cllr J Moriarty, Clerk Mr R Pannell and 9 parishioners

01 The Chair opened the meeting at 7.30 pm and welcomed all those in attendance.

02 Declarations of Interests

Mrs Steele declared an interest in Item 19 “repairs to Church Wall”

03 Neighbourhood Plan

The Chair introduced Mr Fradley and Mr Back from the Borough Council who gave an outline of the benefits of producing a Neighbourhood Plan and the work entailed in producing one.

Subsequent to the meeting, various working papers and information sheets were provided by
Mr Fradley, for Council to consider. The Chair thanked the presentation team who then left the meeting.

04 Vacancy for Parish Councillor.

The Clerk confirmed that there were two candidates for Council to consider and they would do this at the close of the meeting

05 Minutes of the Parish Council Meetings held on Monday 9 January and Thursday 26 January 2017 were approved as a true record and signed by the Chair.

06 Matters arising from the Parish Council Meetings held on Monday 9 January and

Thursday 26 January 2017

Red Telephone Kiosk – Mrs Davison reported on her enquiries regarding the use for the box.

There were a number of parishioners supportive of a defibrillator with others favouring an information kiosk. Council agreed that the Chair and Mrs Davison would continue the research. 

New Notice Board – Current difficulties with condensation – Mr Harrod reported that a replacement board had not resolved the problem and that the supplier had agreed to a total refund of the cost.

Council will then have to agree what action should now be taken with the Village Hall committee.

Broadband Speeds – Currently there are 263 properties which have a fibre speed band. There are a further 43 properties which are in the plan for an upgrade, but not until late 2019/early 2020. However, the funding available is only sufficient to cover 95% of requirements so there are some properties which will have no coverage planned. There is a Government voucher scheme to assist those with less than a minimum of 2Mbps. Details can be found on the Better Broadband for Norfolk website.  

07 10 Minute Open Forum for Parishioners

Concern was expressed about the new housing development at the A47 end of Station Road where mud is slipping into the dyke. Highways to be notified.

It was also reconfirmed that, if possible, the name Quadling should be incorporated with any location name.

Whilst Council welcomed participation from parishioners at the meeting it was recognized that it needed to be better planned. Council decided that only items which were incorporated into the agenda would be discussed at that meeting. Parishioners should either make direct contact with the Clerk or a Councillor at least ten days before the meeting so that this could be actioned.

08 Reports from County and Borough Councillors.

Borough Council have been tasked with developing plans to cover housing up to 2036.

There are also plans to redefine ward boundaries probably reducing Councillors to 61. To be in place within two years. There are County Council elections on 4 May 2017.

09 Village Hall

Changes to the trustees were being made and details will be known shortly.

10 Playing Field

Nothing to report.

11 Risk Assessment

Mr Harrod reported on the inspection. He stressed that this was a risk assessment and management of assets and not a health and safety inspection.

There were two items which were of concern.

The “no smoking” signs in the bus shelter are being vandalized. He agreed that he would try and implement a more secure sign.

Replacement of new notice board (covered in item 6)

Regarding the railings at the Maids Head corner this was a matter for the Highways Authority to resolve. Clerk will take it up at County Council level again.

12 Silica Sand

The Chair reported that the inspectorate would be sitting on 14 March 2017 for two days.

Regarding Sibelco developments a pre-planning application had been submitted and there would be a further community report on 28 June 2017.                                                                                      

                                                                                                                                                                     

13 Planning Matters

     No Applications

Council to note –       

16/01928/PACU6 – Change of use from agricultural building to assembly or leisure (class D2) approved by Borough Council.  

14 Highway matters

Chevrons Animal Centre corner, Gayton Road – Clerk reported that there was no further information.

Overgrowth on Station Road TROD – There had been no response to this issue. Clerk will continue to follow up.

15 Correspondence received since last meeting

     Temporary road closure at East Walton

     Norfolk ALC Newsletters 19/1, 26/1, 2/2, 9/2 and 15/2

     Statement of Community Involvement Consultation

     New Community Infrastructure Levy

     Notice Board correspondence

     NALC Planning for All Conference

     Community Biodiversity Awards 2017

     Storm Doris information ref Electricity Supply

     BCKLWN Planning review meeting.

16 Street lighting matters

Clerk reported that the completion of the change of lights in Gayton Road was expected by April 2017

17 Finance

     To approve accounts for payment

     February Cheques                              

     Chq No 100190 – Clerk’s Salary and Expenses (February 17)     £239.67

     Chq No 100191 – Clerk’s Salary and Expenses (January 17)      £241.32

                                                                            

Finances to 28 February 2017  - Council received and approved. Copy included with Minutes

18 Any Other Business     

Repair to churchyard wall along A47 – This was thought to require some £3000 to resolve.

Council agreed to endorse support with the Borough Council and PCC to seek outside funding.

Norfolk Fire and Rescue Service – ref. Free Home Fire Risk Checks and Smoke Detectors – Council agreed that the Clerk should make contact and invite someone to make a presentation at the next Council meeting.     

19 Date of next meeting.

Thursday 11 May 2017 at the Village Hall commencing at 7.30pm

Please note this is also the date for the Parish Assembly meeting which will commence at 7.00pm

There being no other business the Chair thanked all for attendance and closed the meeting at 9.12pm 

 

THE PUBLIC AND PRESS ARE WARMLY INVITED TO ATTEND

Clerk to the Council

Mr R Pannel

21 Baldwin Road   

King’s Lynn 

01553 775724                                                                                             

  

Note – At the close of the meeting members of the Council discussed with Melvin Place the vacancy that exists and the duties required of a Councillor.

At the end of the discussions the Chair offered the vacant position to Mr Place which he accepted 

and he is therefore now a co-opted Councillor.

 ________________



Minute Number 02/2017

DRAFT MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AT EAST WINCH VILLAGE HALL ON THURSDAY 26TH JANUARY 2017


1. Attendance and welcome.

Present: Mrs N Steele, Mrs S Davison, Mr A Wilson, Mr N Velzeboer, Mr A Yarham,
and Mr K Harrod.
Two members of the public were present.

The Chair took the opportunity to thank Mr Wilson and Mr Yarham for the work organised and
carried out to improve visibility when exiting Common Lane onto the A47, adding that it was a
great improvement

2. Apologies for absence.
None

3. Planning application No. 17/00010/F Two storey extension to 3 Station Road, East Winch.
The council had no objections to this application; it was noted that at the time of the Parish
Council meeting there was no site notice on display.

4. Planning application No. 17/00017/F Land east of 32 Town Close - construction of new dwelling.
The council passed this application with one objection.

5. Urgent A.O.B.

It was agreed to discuss the following at the next meeting -
  • Continuation and support for East Winch Village Hall.
  • Adopted telephone box, and potential use.

6. Date of next meeting is planned for Monday 6th. March at East Winch Village Hall, commencing at
7.30pm
No objection.


Minute Number 1/17    

Minutes of the Parish Council Meeting held on Monday 9 January 2017

                                     

Attendance - Parish Councillors :- Mrs N Steele, Mr K Harrod, Mr Wilson, Mr N Velzeboer, Mrs P Blowers and Mr A Yarham .

Apologies – Parish Councillor Mrs S Davison

In attendance :- Cllr J Moriarty, Clerk Mr R Pannell and 15 parishioners

 

01  The Chair opened the meeting at 7.35 pm and welcomed all those in attendance.


02  Vacancy for  Parish Councillor. The Clerk confirmed that Council were able to co-opt new members and that there were currently two vacancies with one volunteer confirming availability in writing and a second expressing an interest verbally. (Subsequently after the meeting, another parishioner registered an interest.) Council will progress this matter.


03  Minutes of the Parish Council Meetings held on Monday 7 November and  Monday

      28 November 2016 were approved as a true record and signed by the Chair.

 

04  Matters arising from the Parish Council Meetings held on Monday 7 November and

      Monday 28 November  2016   

Red Telephone Kiosk – Mrs Davison was unable to be present but subsequently supplied the following information attached as an addendum to these Minutes.

 New Notice Board – Current difficulties with condensation – Mr Harrod reported that a replacement board had been arranged with the suppliers. He advised that once the new board was installed all current notices would have to be replaced as existing ones were too wet to use.

Moving seat at village hall site – Consideration to be given for the erection of some form of cover. Mr Harrod supplied a document (Included with these Minutes) showing that any form of cover over the seat would cause a blind spot for vehicles leaving the Village Hall. He recommended that because of the infrequent use of the seat any further work on the issue was not warranted and the project be terminated.

Council agreed.

 

05 10 Minute Open Forum for Parishioners

Concern was expressed over the wide variation of Broadband speeds in the village. Cllr Moriarty would supply a contact name at County Hall for the Clerk to make enquiries.

The condition of the TROD and also Station Road surface was reported as making using the TROD very difficult. Clerk to report to Highways. To also enquire into when the chevrons for Gayton Road would be installed.

A suggestion was made regarding naming any slip-road at the A47 end of Station Road when the new buildings were completed. Quadling Way or Close may have relevance.

Question was also asked regarding the Church Floodlights and if they were going to be replaced. (Cost in the order of £500 has been indicated) The Chair responded that it was unlikely due to the problem of theft and vandalism.

It was suggested that the recent West Bilney Wood walk should become a regular event. No action planned from Council but thought that it would be a nice idea if it did.

 

06  Reports and information from County and Borough Councillors

Cllr Moriarty confirmed that Central Government had withdrawn the idea to impose a referendum whereCouncils increased their Precepts by greater than 2% at least for this year.

He also advised that during a visit to the village with Cllr Coke, on an unrelated matter, Cllr Coke took photographs of The Old Maids Head railings and suggested that the matter be raised with Cllr Coke.

 

07  Village Hall

Mr Robertson expressed his concerns, that despite various attempts to find a new Treasurer/Caretaker to replace him, he had been unsuccessful. His intention, no matter what, is to vacate the position on 31 March 2017. He agreed to find the constitutional papers for the Trust with the help of the Chair. To remain under review.

                    

08  Playing Field

      Nothing to report.

                                                                                                                                                                                                                                                                                         

09  Risk Assessment Inspection – Mr Harrod Volunteer to do the report for January/February 2017.


10  Silica Sand update – Chair had no additional information

      Sibelco developments – A copy of Mr Harrod’s report on a Sibelco meeting of the 15 December 2016 is included with these Minutes.

 

11  Neighbourhood Plan

      Cllr Moriarty advised that Middleton were about to submit their application and they had spent some four years on the preparation work. The Chair agreed to make enquiries into how they had approached the subject.

Cllr Moriarty explained some of the advantages and that help is available with the costs of doing the work. He also agreed to see if he could get someone from the Borough Team to do a presentation to Council.


12  Planning Matters

       No Applications

       Council to note –       

       16/01654/RM Land north of Braemore, Station Road, proposed residential development  approved by Borough Council.  

  

13  Highway matters

Station Road issues – It was noted that the replacement of the TROD posts had still not been actioned. (Subsequent to the meeting the work was done the next day)

Old Maids Head railings – Covered under Item 6 – Clerk to follow up with Cllr Coke

 

14  Correspondence received since last meeting

      Norfolk ALC Newsletters 15/12 and 22/12

      Community transport

      Precept papers

      Consultation on Video Conferencing

      Silica Sand review of the Minerals Site Specific Allocation 

      Display of Pentney Brooches at King’s Lynn Museum

      Grass Cutting Survey 2017/2018

 

15  Street lighting matters

 Council confirmed that the Clerk should make the necessary arrangements to have the upgrade to the street lights implemented for Gayton Road.

 

16  Finance

      To approve accounts for payment

      October Cheques

Chq No 100184 – HM Revenue and Customs Clerks Tax (Oct/Nov/Dec 16)     £153.00

Chq No 100185 – Clerk’s Salary and Expenses (November 16)                          £249.62

Chq No 100186 – Clerk’s Salary and Expenses (December 16)                           £231.37

Chq No 100187 – East Winch PCC (Church Grant 2016/17)                               £1050.00

Chq No 100188 – Westcotec Street lighting maintenance (Dec 16/Jan 17)          £95.48

 Chq No 100189 – East Winch Village Hall hire (2017 +Special Meetings 16)    £170.00

 

Bank Mandate Form re HM Revenue and Customs on-line payments agreed and signed                               

Finances to 31 December 2016 – Council received and approved. Copy included with Minutes


Agree Precept amount and budget for 2017/2018 – After discussions Council agreed that as no major projects were planned that they would keep the Precept at the same level as the previous year at £12500

Donations – Council decided that they would make no donations for 2016/17


17  Any Other Business     

Speeding in the village – Council had registered all of their concerns with Highways previously, leaving little to be discussed.

An agenda item for next meeting - To clarify public participation at Council meetings.

Council agreed to include on all Agendas, Declaration of Interests, as a permanent item.

 

The Chair thanked Cllr Mrs Blowers for the contribution she had made to the work of the Council and village during her time as a councillor.

18  Date of next meeting Monday 6 March 2017 at the Village Hall commencing at 7.30pm

 


## From paragraph 16. The Financial Statement to 31 December 2016 may be seen here